Administrative Manager – Laboratory Operations
Denver, CO
Lighthouse Lab Services is seeking a highly organized and proactive Administrative Lab Manager to oversee administrative and operational coordination for a growing molecular laboratory located in Denver, CO. This role supports daily business operations, laboratory administration, vendor management, finance coordination, HR support, and multi-site communication across international teams.
Key Responsibilities
Office Operations & Administration
Oversee daily administrative and office operations
Maintain organized documentation systems and operational processes
Provide front desk coverage and administrative support as needed
Ensure a professional, efficient, and well-maintained office environment
Procurement, Finance & Inventory Management
Manage procurement of office supplies, laboratory materials, equipment, furniture, and pantry items
Coordinate vendor selection, pricing negotiations, and ongoing relationships
Assist with purchase orders, invoice processing, and expense tracking
Maintain and reconcile inventory records for office and laboratory supplies
Support customs coordination and shipment tracking when required
Facilities & Multi-Site Coordination
Manage incoming and outgoing mail, packages, and deliveries
Coordinate facilities maintenance and service vendors
Support operational alignment across US, India, and UK offices
Assist with internal workflow coordination and communication
HR & People Operations Support
Partner with HR to support onboarding and offboarding processes
Prepare new hire workspaces, equipment, access credentials, parking, and welcome materials
Maintain personnel documentation and compliance tracking
Support scheduling and internal communications
Travel & Executive Support
Arrange travel logistics including flights, lodging, and transportation
Schedule meetings and manage calendars for leadership and staff
Preferred Profile
Bachelor’s degree in Business Administration or related field preferred
Minimum 2–3 years of experience in office management, executive assistant, or operations roles
Experience supporting laboratory or regulated environments strongly preferred
Strong communication and interpersonal skills
Excellent organizational and multitasking abilities
Experience with vendor management, procurement, inventory control, or facilities coordination
Proficiency in Microsoft Office Suite
Ability to work independently and coordinate across multiple time zones
Salary & Benefits
$80,000 – $100,000 annually
Benefits Stipend
PTO and Paid Holidays
About Us:
At Lighthouse Lab Services, we offer solutions to help start, grow, and run clinical laboratories. Our recruiting team has more than 18 years of proven success placing job seekers in positions ranging from entry-level Medical Technologists to seasoned Laboratory Directors. We recruit nationwide, for permanent and travel positions with clients ranging from small hospitals to large reference laboratories.
It is the policy of Lighthouse Lab Services to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Lighthouse Lab Services will provide reasonable accommodations for qualified individuals with disabilities.
Lighthouse Lab Services |?844-914-0785?|?lighthouselabservices.com
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