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Administrative & HR Assistant – Medical Practice

The Neuropsychiatric Clinic Of Atla

Lithia Springs, GA

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JOB DETAILS
SKILLS
ADP, Administrative Skills, Bookkeeping, Communication Skills, Corporate Policies, Detail Oriented, Employee Orientation, Employee Relations, Expense Tracking, Finance, Financial Support, Financial Transactions, HIPAA (Health Insurance Portability and Accountability Act), Healthcare, Human Resources, Interpersonal Skills, Intuit Quickbooks, Inventory Management, Mail Processing, Maintain Compliance, Medical Assistance, Medical Office, Medical Products, Medicine, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Onboarding, Organizational Skills, Outsourcing, Payroll Administration, People Management, Plan Meetings, Reconciliation, Record Keeping, Regulations, Regulatory Compliance, Reporting Skills, Telephone Skills, Time Management, Training/Teaching, Transaction Processing/Management
LOCATION
Lithia Springs, GA
POSTED
3 days ago
Benefits:
  • 401(k) matching
  • Competitive salary
  • Flexible schedule
  • Opportunity for advancement
  • Paid time off
  • Training & development

Position Overview:


We are looking for a detail-oriented and highly organized Administrative & HR Assistant to support the day-to-day administrative operations and human resources functions of our growing medical practice. This position plays a key role in managing office workflows, assisting with employee relations, and supporting payroll processing. The selected staff is expected to play an interface with a growing practice in Florida.


Experience with QuickBooks and payroll systems is required.


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Responsibilities:


Administrative Support:


· Greet and assist patients, visitors, and vendors in a professional manner.


· Engage with outsource support and partner’s company to ensure maximum revenue, accountability.


· Answer and route administrative calls, respond to emails, and manage incoming/outgoing correspondence.


· Maintain and organize both digital and paper records


· Coordinate appointments, meetings, and staff schedules


· Order and manage inventory for office and clinical supplies


· Assist with vendor coordination and office maintenance needs


Human Resources Support:


· Support the Director in updating the company policy and procedures to improve HR.


· Assist with employee onboarding, orientation, and offboarding processes


· Maintain accurate and up-to-date employee records and personnel files


· Track attendance, vacation, and sick time.


· Help ensure compliance with labor laws, internal policies, and HIPAA regulations


· Support staff communications regarding HR policies and benefits


Payroll & Financial Support:


· Prepare and process bi-weekly payroll in collaboration with HR/Finance


· Enter and track payroll-related data, hours, and deductions accurately


· Manage employee timesheets and resolve discrepancies


· Utilize QuickBooks and/or Excel spreadsheet to enter financial transactions, track expenses, and generate reports


· Assist with basic bookkeeping and month-end reconciliation tasks


· Support annual audits and tax filings by maintaining organized financial records

Qualifications:


· Associate’s or Bachelor’s degree is required.


· 2+ years of experience in an administrative or HR support role, preferably in a healthcare setting.


· Proficiency in QuickBooks (required)


· Experience processing payroll (e.g., using Gusto, ADP, Paychex, or similar platforms)


· Strong Microsoft Office skills (Excel, Word, Outlook)


· Excellent organizational and time-management abilities


· High level of discretion and professionalism when handling confidential information


· Strong communication and interpersonal skills


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Work Environment:


· Professional medical office setting


· Requires regular interaction with staff, patients, and vendors


· Occasional extended hours during payroll or reporting periods may be required

About the Company

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The Neuropsychiatric Clinic Of Atla