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Administrative Grant Assistant - Auxiliary

City of Laurel Maryland

Laurel, MD

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JOB DETAILS
SKILLS
Accounting, Administrative Skills, Background Investigation, Billing, Budget Management, Budgeting, Candidate Screening, Communication Skills, Data Collection, Detail Oriented, Documentation, Driver's License, Expense Reports, Finance, Financial Reporting, Financial Systems, Funding, Grant Administration/Management, Internal Audit, Maintain Compliance, Microsoft Excel, Organizational Skills, Presentation/Verbal Skills, Record Keeping, Regulatory Compliance, Reimbursement, Spreadsheets, Team Player, Time Management, Writing Skills
LOCATION
Laurel, MD
POSTED
4 days ago

SUMMARY OF ESSENTIAL DUTIES AND RESPONSIBILITIES The Administrative Grant Assistant is an entry-level professional position responsible for supporting the department, ensuring compliance, and tracking and reporting on grant-funded programs. The position works under general supervision and exercises independent judgment to ensure grant activities, expenditures, and documentation align with funding requirements and organizational policies. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following

  • Assist with the department and coordination of grant-funded programs
  • Track grant budgets, expenditures, and funding balances using spreadsheets or internal financial systems
  • Review invoices, receipts, and supporting documentation to ensure costs are allowable and properly allocated
  • Assist with the preparation of financial reimbursement requests and expenditure reports.
  • Support the collection of program data and documentation for grant reporting. Maintain accurate and organized grant files, including financial records, contracts, amendments, and correspondence
  • Monitor grant deadlines, reporting requirements, and compliance obligations. Coordinate with finance staff and program teams to reconcile grant and department expenses and resolve discrepancies.
  • Assist in preparing narrative and financial reports for funders. Support internal audits, monitoring visits, and compliance reviews
  • Notify supervisors of potential compliance issues, budget variances, or reporting risks
  • Willingly and cooperatively accept other duties and responsibilities as assigned.

Minimum Qualifications - The minimum eligibility requirements for this position are as follows:·

  • Basic understanding of accounting principles, budgeting, or financial recordkeeping
  • Grant management experience.
  • Strong attention to detail and organizational skills
  • Proficiency in Microsoft Excel and standard office software
  • Ability to meet deadlines and maintain accurate financial records
  • Familiarity with basic accounting and financial tracking practices
  • Ability to review and organize financial documentation
  • Strong written and verbal communication skills
  • Ability to work collaboratively with program, finance, and administrative staff
  • Understanding of confidentiality and compliance standards in grant-funded environments
  • Compliance and Conditions of Employment
  • Must comply with all applicable local, state, and federal laws and grant requirements
  • Ability to pass required background checks and pre-employment screenings, if applicable CERTIFICATES, LICENSES, REGISTRATIONS - Must possess a current and valid Class "C" Maryland driver's license, or a comparable driver's license issued by the employee's state of residence, and a proven safe driving record. Must be able to attain the following certifications in the Incident Command System (ICS) within 6 months of employment: ICS-100, ICS-200, and ICS-700. MUST BE ABLE TO PASS PRE-EMPLOYMENT DRUG SCREEN, AND A CRIMINAL BACKGROUND CHECK. The City of Laurel is an Equal Opportunity Employer.

About the Company

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City of Laurel Maryland