Administrative Skills, Analysis Skills, Automotive Repair and Maintenance, Billing, Budget Forecasting, Budgeting, Business Administration, Calendar Management, Communication Skills, Computerized Maintenance Management System (CMMS), Conservation, Customer Relations, Customer Support/Service, Data Collection, Detail Oriented, Diversity, Documentation, Electricity, Energy Management, Energy Management Software, Environmental Compliance, Expense Tracking, Facilities Management, Fleet Management, Food Services, Higher Education, Inventory Management, Leadership, Maintain Compliance, Maintenance Services, Microsoft Excel, Microsoft Office, Multitasking, Natural Gas, Operational Improvement, Operational Strategy, Operational Support, Operations Management, Order Management, Organizational Skills, Performance Analysis, Physical Demands, Presentation/Verbal Skills, Preventative Maintenance, Problem Solving Skills, Purchase Orders, Record Keeping, Reporting Skills, Restaurant, Sustainability, Training/Teaching, Trend Analysis, Vehicle Fleets, Willing to Travel, Writing Skills
Lincoln University, Pennsylvania
Administrative / Fleet / Energy Coordinator – Lincoln University
Thompson Facilities Services
At Thompson Hospitality, we are committed to delivering innovative facilities management solutions that support safe, sustainable, and efficient campus environments. Through operational excellence, data-driven decision-making, and exceptional customer service, Thompson Facilities Services helps colleges and universities maintain high-performing facilities. We are currently seeking an Administrative / Fleet / Energy Coordinator to support facilities operations on a college campus.
Position Summary
The Administrative / Fleet / Energy Coordinator provides administrative and operational support for facilities management, fleet operations, and energy management programs. This role is responsible for coordinating work orders, tracking fleet performance, monitoring utility consumption, maintaining records, and supporting reporting initiatives that improve operational efficiency and sustainability across campus.
Responsibilities:
Administrative Support
- Coordinate and manage facilities work orders, service requests, and departmental communications
- Maintain accurate records, reports, contracts, and operational documentation
- Assist with budgeting, invoice processing, purchase orders, and vendor coordination
- Prepare reports, presentations, and operational summaries for facilities leadership
- Support scheduling, meetings, and special projects across the facilities department
Fleet Management Support
- Maintain fleet records, vehicle registrations, inspections, and maintenance schedules
- Track fuel usage, vehicle utilization, and maintenance expenses
- Coordinate preventive maintenance and repair scheduling for campus vehicles
- Assist with fleet compliance reporting and driver documentation
- Support vehicle inventory management and replacement planning initiatives
Energy Management Support
- Monitor utility consumption data, including electricity, water, natural gas, and steam usage
- Assist with energy conservation and sustainability initiatives
- Track utility expenses and support energy budget forecasting
- Compile energy performance reports and identify usage trends
- Coordinate utility meter readings, audits, and documentation
- Support campus sustainability programs and environmental compliance efforts
Qualifications:
Qualifications
- Associate degree in Business Administration, Facilities Management, Sustainability, Engineering Technology, or related field preferred
- 2–4 years of administrative, facilities, fleet, or energy management experience
- Strong proficiency with Microsoft Office Suite, particularly Excel
- Experience with CMMS, fleet management, or energy management software preferred
- Excellent organizational, analytical, and problem-solving skills
- Strong attention to detail and ability to manage multiple priorities
- Effective written and verbal communication skills
- Experience working in higher education, facilities management, or operations environments preferred
Physical Requirements
- Ability to sit and work at a computer for extended periods
- Ability to walk campus facilities to conduct inspections and gather operational data
- Occasional lifting of office supplies, files, or equipment up to 25 pounds
- Ability to travel throughout campus locations as needed
- May occasionally enter mechanical rooms, utility spaces, and fleet service areas
Who We Are:
Lincoln University is a historically Black university located in Lincoln University, Pennsylvania, USA. Founded in 1854, it is one of the oldest HBCUs in the United States and holds a significant historical legacy in providing education to African American students. Lincoln University offers a diverse range of undergraduate and graduate programs, emphasizing academic excellence, research, and community service
Thompson Hospitality is of the largest restaurants, food service, and facilities management companies in the country. We are highly built upon our values, do the right thing, do the best you can, and treat others how you want to be treated, which are shaped by more than 33 years of relationships with our clients, guests, and communities. We offer competitive benefits, see our website for more. https://www.thompsonhospitality.com/
We are an equal opportunity employer and value diversity. All employment decisions are made based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status under applicable federal, state, or local laws.