Applicants must have experience or qualifications as an administrative assistant, executive, legal secretary, or paralegal. Position requires knowledge of MS Office, SharePoint, MFA, CANVA (or other graphic design software) and QuickBooks. The ideal candidate must be meticulous and able to manage and prioritize duties and complex work assignments efficiently. Must have the ability to communicate effectively with high level officials from across the state and the public. Must also possess high-level verbal and written communications skills, and the ability to maintain positive interpersonal relationships with board of directors, executive staff, and association colleagues.
• PROVIDES ADMINISTRATIVE, OPERATIONAL, AND STRATEGIC SUPPORT TO THE EXECUTIVE DIRECTOR, EXECUTIVE STAFF, BOARD OF DIRECTORS, AND MEMBERSHIP OF THE LOUISIANA DISTRICT ATTORNEYS ASSOCIATION
• PERFORMS ADMINISTRATIVE AND PROJECT MANAGEMENT DUTIES REQUIRING INDEPENDENT JUDGMENT, INITIATIVE, DISCRETION, AND THE ABILITY TO MANAGE MULTIPLE PRIORITIES AND DEADLINES
• PROVIDES GUIDANCE, COORDINATION, AND SUPPORT TO ASSOCIATION STAFF, MEMBERS, COMMITTEES, AND BOARD LEADERSHIP
• ADMINISTERS AND MAINTAINS ASSOCIATION TECHNOLOGY PLATFORMS, MEMBERSHIP DATABASES, WEBSITES, DIGITAL RECORDS, CONTENT MANAGEMENT SYSTEMS, AND OTHER BUSINESS APPLICATIONS USED TO SUPPORT ASSOCIATION OPERATIONS
• COORDINATES ASSOCIATION GOVERNANCE FUNCTIONS, INCLUDING BOARD OF DIRECTORS, COMMITTEE, TASK FORCE, MEMBERSHIP ACTIVITIES, AND MAINTAINS RELATED RECORDS AND OFFICIAL DOCUMENTATION
• ASSISTS IN PLANING, COORDINATING, AND SUPPORTING ASSOCIATION MEETINGS, CONFERENCES, TRAINING PROGRAMS, SPECIAL EVENTS, AND OTHER ORGANIZATIONAL INITIATIVES
• PREPARES, REVIEWS, AND DISTRIBUTES REPORTS, PRESENTATIONS, MINUTES, CORRESPONDENCE, COMMUNICATIONS, AND OTHER OFFICIAL ASSOCIATION MATERIALS
• MANAGES ASSOCIATION COMMUNICATIONS, DIGITAL CONTENT, MEMBER OUTREACH, REGISTRATION SYSTEMS, AND INFORMATION DISTRIBUTION THROUGH VARIOUS ELECTRONIC PLATFORMS
• ASSISTS WITH FINANCIAL ADMINISTRATION, PROCUREMENT, INVENTORY MANAGEMENT, MEMBERSHIP DUES, ASSESSMENTS, BUDGET-RELATED ACTIVITIES, AND ORGANIZATIONAL RECORDKEEPING
• MANAGE EXECUTIVE SCHEDULING, TRAVEL COORDINATION, LOGISTICAL PLANNING, AND OTHER ADMINISTRATIVE FUNCTIONS NECESSARY TO SUPPORT ASSOCIATION OPERATIONS
• ASSISTS WITH LEGISLATIVE, EDUCATIONAL, PUBLIC INFORMATION, AND SPECIAL PROJECT INITIATIVES AS ASSIGNED
• MAINTAINS CONFIDENTIAL INFORMATION AND EXERCISES A HIGH DEGREE OF PROFESSIONALISM, DISCRETION, AND SOUND JUDGMENT IN ASSOCIATION MATTERS
• PARTICIPATES IN SCHEDULED TRAVEL FOR ASSOCIATION MEETINGS, CONFERENCES, TRAININGS, AND RELATED EVENTS, WORK SCHEDULE IS 40 HOURS/12 MONTHS/MONDAY–FRIDAY (SOME CONFERENCES, TRAININGS, OR ASSOCIATION EVENTS MAY REQUIRE EVENING OR WEEKEND HOURS)
• PERFORMS RELATED DUTIES AS REQUIRED
This full-time position is an executive level administrative staff position to support the Louisiana District Attorneys Association membership and executive management leadership located at 2525 Quail Drive, Baton Rouge, Louisiana. Position reports directly to the Executive Director and his executive staff. As a full-time position, the LDAA offers full employer-paid health benefits.
The Louisiana District Attorneys Association (LDAA) is a not-for-profit organization created in 1973 to promote the orderly administration of justice, assist District Attorneys and Assistant District Attorneys with their mutual problems, and provide them a platform with which to meet and discuss shared concerns and goals. LDAA assist with all levels of services associated with the office of the District Attorney through training and liaison work to research and technical development.