VACANT POSITION Administrative Coordinator Administration
Job Purpose: Provides comprehensive administrative support to the Administrative Services Department by managing daily office operations, facilitating effective communication between departments and the public, assisting with event coordination, and ensuring the accuracy and organization of departmental records.
• Performs a wide range of administrative duties to support the Administrative Services Department. • Manages correspondence, draft documents, and maintains confidential records. • Assists with the intake and management of records, including scanning, editing, quality control, and accurate filing and storage. Utilizes document scanning and record-keeping systems to maintain organized, accessible, and high-quality information.
• Answers and directs general inquiries via the citys switchboard, providing accurate information and connecting callers to the appropriate department. • Greets visitors to the Sumter Opera House, providing courteous assistance and ensuring they reach their intended destination. • Facilitates ticket sales for public events, including handling transactions and maintaining accurate financial records. • Assists in supporting internal annual events, including tracking RSVP data and supporting event logistics as directed. • Gathers and analyzes data to assist with public inquiries, project tracking, and departmental reports. • Maintains and updates contact lists, calendars, and scheduling systems. • Exercises independent judgment to resolve administrative issues and manage day-to-day operational challenges. • Identifies process improvements and implements solutions to enhance office efficiency. • Demonstrates advanced proficiency in Microsoft Word, Excel, and Outlook for document preparation, data analysis, and communication. • Operates office technology, including multi-line phone systems, scanners, and scheduling software.
• Assists in special projects as needed. • Performs exceptional service to internal and external customers.
Required Knowledge, Skills, and Abilities:
Must possess excellent verbal and written communication skills, including active listening, and the ability to convey information clearly and in a manner easily understood by customers. Strong multitasking skills are essential, such as managing phone calls while accurately documenting information. A high level of organization and keen attention to detail are critical to ensure all customer interactions are thorough and accurate. The ability to work independently, exercise sound judgment, and effectively manage multiple priorities is required. Proficiency in Microsoft Word, Excel, and Outlook is also essential.
Minimum Qualifications:
• Bachelors degree in Public Administration, Business Communications, or a related field. • A minimum of two (2) years of experience in administrative support, customer service, or a related role, or any equivalent combination of education and experience that provide the required knowledge, skills, and abilities needed. • Must possess a valid South Carolina drivers license or ID.
Deadline to Apply:
Open until filled. Apply online at www.sumtersc.gov or mail resume with cover letter along with application to City of Sumter Human Resources, 21 N. Main Street, Sumter, SC 29150.
The City of Sumter is an Equal Opportunity Employer and participates in E-Verify. E-Verify allows participating employers to verify the employment eligibility of their newly hired employees and the validity of their Social Security Numbers. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration.
This Notice is not intended to be an all-inclusive list of duties, knowledge, skills, and abilities required to do the job. This is intended only to describe the general nature of the job. A more comprehensive list of duties, responsibilities, and essential job functions is available on the job description.