Administrative Coordinator
Location: Santa Ana, CA
Schedule: Full-time
Compensation: $20–25/hour
Position Overview:
We are seeking a Business Operations Coordinator to support our sales and office operations team. This role focuses on administrative coordination, customer communication, and tracking orders and samples to ensure smooth day-to-day operations.
This is a hands-on, support-focused role ideal for someone organized, detail-oriented, and looking to grow within a business environment.
Key Responsibilities:
- Provide day-to-day administrative support to the sales and operations team.
- Communicate with customers regarding orders, samples, and general inquiries.
- Track orders, shipments, and sample requests to ensure timely follow-up.
- Maintain accurate records and update internal systems (Salesforce).
- Assist with preparing basic reports and documentation.
- Support internal coordination across teams as needed.
- Help ensure timely execution of day-to-day tasks and follow-ups.
Qualifications:
- 1–3 years of administrative, customer service, or office support experience.
- Strong organizational and communication skills.
- Detail-oriented with the ability to manage multiple tasks.
- Proficient in Microsoft Office (Excel, Outlook, Word).
- Experience with CRM systems (Salesforce preferred but not required).
What We’re Looking For:
- Reliable and responsive.
- Organized and detail-focused.
- Team-oriented with a proactive mindset.
- Comfortable working in a fast-paced environment.
Nice to Have:
- Experience in order tracking or customer support.
- Familiarity with Salesforce or similar systems.
Why Join Us:
- Collaborative team environment.
- Opportunity to grow within the company.
- Exposure to sales and business operations.