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Administrative Coordinator

University of Oklahoma

Oklahoma City, OK

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JOB DETAILS
SALARY
$38,700–$50,300 Per Year
SKILLS
Administrative Skills, Calendar Management, Cancer, Communication Skills, Cross-Functional, Detail Oriented, Documentation, Establish Priorities, Healthcare, Healthcare Administration, High School Diploma, Interpersonal Skills, Leadership, Mail Processing, Medicine, Multitasking, Operational Communications, Operations, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Coordination, Record Keeping, Resolve Customer Issues, Systems Maintenance, Time Management, Writing Skills
LOCATION
Oklahoma City, OK
POSTED
1 day ago
Pay Range: Targeted annual salary ranges from $38,700 to $50,300, based on experience.

Benefits Eligible: Yes

Work Schedule: Monday - Friday, Standard/Fixed Schedule

Travel: Not required

Position Introduction:

OU Health Stephenson Cancer Center is Oklahoma's only National Cancer Institute (NCI)-Designated Cancer Center, and one of only 73 NCI-Designated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of care and have access to the most advanced cancer treatment options. At the Stephenson Cancer Center, we have an exciting new job opportunity that could be right for you!

Be the operational heartbeat behind a high impact physician team at Stephenson Cancer Center. Are you an organizational powerhouse who thrives in a fast paced, professional environment? Do you love bringing order to complexity, building strong relationships, and keeping teams moving forward seamlessly? If so, we'd love to meet you.

We're seeking an Administrative Coordinator who will play a critical role in supporting physicians and leadership through expert coordination, communication, and operational excellence. This is more than an administrative role-it's a chance to be a trusted partner, problem solver, and leader within the department.

As an Administrative Coordinator, you'll ensure daily operations run smoothly while supporting physicians and cross functional teams:
  • Manage and maintain physicians' calendars, prioritizing appointments and resolving scheduling conflicts
  • Coordinate and schedule departmental meetings, including agenda preparation, securing meeting space, and distributing materials
  • Distribute incoming mail and correspondence to appropriate team members
  • Facilitate clear, professional communication between physicians, administrative staff, and other departments
  • Maintain well organized records and ensure accuracy and completeness of documentation
You'll also take ownership of higher level administrative and operational responsibilities, including:
  • Organizing and coordinating specialized clerical and administrative functions
  • Serving as a point of contact for internal and external customers, answering questions, providing information, and resolving concerns
  • Establishing and maintaining filing systems, including confidential documents
  • Planning and coordinating special projects
  • Collecting and disseminating information for internal and external stakeholders
  • Performing other related duties as assigned
Why Join Us?
  • Make a meaningful impact supporting physicians and healthcare operations
  • Work in a role with variety, responsibility, and growth opportunities
  • Collaborate with dedicated professionals in a mission driven environment
  • Be trusted with autonomy while contributing to a larger purpose
Ready to bring your organizational talent to a role that truly matters? Apply today and become the force behind exceptional care and seamless operations.

Required Education and Experience:
  • High School Diploma or GED.
  • 12 months office, clerical, or administrative experience.
Required Certifications and Licenses:

None

Department Preferences:
  • Associates or Bachelor's degree preferred
  • Previous administrative experience in healthcare or a medical setting
  • Strong organizational, time management and multitasking skills
  • Excellent written and verbal communication skills
  • Ability to handle sensitive information with discretion and maintain confidentiality
  • Attention to detail
  • Ability to prioritize and meet deadlines
  • Professionalism and interpersonal skills
  • Problem solving and adaptability

Hiring Contingent Upon a Background Check: Yes

Norman Campus: If you are selected as a finalist for a position that supports the Norman Campus, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

About the Company

U

University of Oklahoma