Administrative Coordinator of Instructional Programs

Title: Administrative Coordinator of Instructional Programs

Agency: Danville Community College

Location: Danville - 590

FLSA: Exempt

Hiring Range: $44,192 - $46,192

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Danville Community College developed from two institutions, Danville Technical Institute and the Danville Division of Virginia Polytechnic Institute opened in 1936 as Danville Textile School, becoming Danville Technical Institute just after World War II. The Danville Division of Virginia Polytechnic Institute first began as an engineering division in 1946 and was later expanded to include the first two years of course work for all engineering, business administration, liberal arts, and science majors. Beginning in the summer of 1966, all programs taught by Danville Technical Institute were brought under the Virginia Department of Community Colleges. Effective July 1, 1968, the Danville Division of Virginia Polytechnic Institute merged with the existing community college providing the comprehensive programs now offered.

Job Responsibilities:

The Administrative Coordinator for Instructional Programs will support the Division of Arts, Sciences, & Business.

This Administrative Coordinator for Instructional Programs will oversee and work in conjunction with Division Academic Dean of Arts, Sciences, & Business, base school leadership, as well as full-time lead faculty, adjuncts, and dual enrollment faculty to coordinate dual enrollment and adjunct course observations and facility compliance. This role will be responsible for assisting the dean with scheduling and tracking full-time and adjunct evaluations. This position will be responsible for tracking and maintaining faculty qualifications files, ensuring completeness and accuracy. This role will assist faculty with assessment coordination, ensuring they meet deadlines and report accurate data in a timely manner.

The Administrative Coordinator for Instructional Programs will work in conjunction with the Division Administrative Assistant to ensure compliance related to purchasing, event planning, and all other deadlines associated with Division and institutional needs. This position will work directly with the Dean of Arts, Sciences, & Business on strategic scheduling initiatives, faculty overloads, course cancellations, credit for prior learning, and other division efforts.

This position will be responsible for scheduling and coordinating hiring initiatives and processes for the division. This role will coordinate, in conjunction with campus partners, yearlong faculty orientation for new adjunct and full-time faculty. This position will be responsible for coordinating and fulfilling planned events such as completion ceremonies, awards ceremonies, and other celebratory events.

The Administrative Coordinator for Instructional Programs represents programs at various outreach events and assists with Public Relations and Marketing efforts associated with the various programs and division. This role coordinates with Enrollment Services, Advising Services, and the Dean of Arts, Sciences, & Business on specific tasks assigned.

Additionally, the person in this role will collect, maintain, and report data in an accurate and timely manner. The Administrative Coordinator will be expected to attend and provide support for on and off-campus activities and college events. The Administrative Coordinator for Instructional Programs will provide support to the Dean on special projects and other duties as assigned.

Minimum Qualifications:

• Advanced knowledge, training, and/or experience in a related field.
• Experience working an office environment.
• Proficient in integrated software systems (e.g., PeopleSoft) with intermediate to advanced computer skills, including Microsoft Office (Word, Excel, PowerPoint).
• Skilled in generating reports, editing spreadsheets, and entering/managing data effectively.
• Strong organizational, interpersonal, and professional communication skills, both oral and written.
• Demonstrated ability to collaborate effectively with diverse faculty/staff, administration, and community members.
• Proven ability to be self-motivated, diligent, and proactively contribute to the college experience.
• Demonstrated ability to deliver high-quality customer service and interact professionally with individuals from diverse racial, ethnic, economic, and age groups.
• Desire and capacity to learn and grow as professional needs arise.
• Experience in creating and maintaining schedules.
• Ability to exercise discretion and use sound judgment in the decision-making process.
• Personal integrity, honesty, and the ability to maintain confidentiality.
• Proven ability to manage multiple tasks and meet deadlines in a highly visible environment.
• Demonstrated ability to work effectively both independently as well as collaboratively as a part of a goal-oriented team.
• Understanding of the mission, goals, and objectives of a community college.

Please attach any supporting documents that demonstrate relevant knowledge, training, and/or experience for this position.

Additional Considerations:

• Knowledge and experience with using PeopleSoft.
• Experience in higher education.
• Extensive knowledge and experience with Microsoft Office applications.
• Experience working in a community college setting.
• Demonstrated success working with faculty.