Administrative Coordinator

Administrative Coordinator Job Details | Kiewit

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Administrative Coordinator

Location:

Itasca, IL, US Chicago, IL, US

Requisition ID: 181500

Job Level: Entry Level

Home District/Group: Kiewit Industrial & Water Engineering

Department: Administration

Market: Industrial

Employment Type: Full Time

Position Overview

Are you an organized, detail‑oriented professional looking to launch or grow your career in a fast‑paced, team‑focused environment? Kiewit Industrial & Water Engineering (KIWE) is seeking an Administrative Coordinator to support our dynamic and growing Engineering team based in Itasca, IL.

In this role, you'll be a key part of a collaborative team supporting individuals working on major industrial and water projects across the country. No two days will look the same - this is an excellent opportunity for someone who enjoys variety, learning new skills, and being the go‑to person who helps keep the team running smoothly.

District Overview

Kiewit's Industrial and Water Engineering Group has the ability and the responsibility to greatly influence the successful outcome of our projects. Our team is multi-faceted, with best-in-class technical expertise focused on EPC and design-build delivery of industrial projects in markets such as Food & Beverage, Mineral Processing, Renewable Fuels, Pulp and Paper, Steel & Aluminum, Industrial Buildings, and Industrial Energy, Water and Utilities.

Location

This position is full‑time and office‑based in Itasca, IL. Our team is highly active, collaborative, and frequently on the move, so you'll thrive here if you enjoy a fast‑paced environment and working with people.

Responsibilities

As an Administrative Coordinator, you'll support the team across a wide range of administrative and coordination activities, including:

• Provide day‑to‑day administrative support such as meeting coordination, travel assistance, calendar management, and general office support
• Prepare and format documents, presentations, and reports using Word, PowerPoint, Excel, and SharePoint
• Assist with expense reports, invoicing, and purchasing card transactions using Concur
• Track budgets and help prepare basic reports and summaries for internal use
• Support internal and external communications through writing, editing, and organizing content as needed
• Provide coordination support for team events
• Help organize team meetings, cross‑functional collaboration, and company events
• Serve as a friendly and professional point of contact for visitors, calls, and internal inquiries
• Assist with general office operations including supplies, printing, mail distribution, and other administrative tasks

Qualifications

We're looking for someone who is eager to learn, takes initiative, and enjoys working with a variety of people. Ideal qualifications include:

• 0-5 years of administrative, office, or coordination experience (entry‑level candidates with strong skills and motivation are encouraged to apply)
• Associate or bachelor's degree preferred, but not required with relevant experience
• Strong written and verbal communication skills
• Comfortable multitasking and prioritizing in a fast‑paced environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)
• Experience with Concur or similar expense systems is a plus but not required
• Strong attention to detail, organization, and follow‑through
• Ability to work professionally with individuals at all levels of the organization, including senior leadership
• Demonstrated ability to handle sensitive and confidential information with discretion
• A positive, team‑oriented mindset and willingness to jump in and help where needed

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Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

There's no limit to what you'll do at Kiewit. Whether you're building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people's lives for generations to come.

Here you'll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that's among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.

Nearest Major Market: Chicago

Job Segment: Administrative Assistant, Developer, Sharepoint, Engineer, Entry Level, Administrative, Technology, Engineering

Apply now "

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