Administrative Coordinator III

Posting Details

Come and join the Bearkat community!

Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.

SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

Posting Information

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Requisition 202600182S Title Administrative Coordinator III FLSA status Non-Exempt Hiring Salary

This position is a pay grade 12. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.

Occupational Category Technical/Para-Professional Department Auxiliary Services Division Division of Finance and Operations Open Date 06/25/2026 Open Until Filled Yes Educational and Experience Requirement

Bachelor's degree in related field. Four years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position

Performs advanced and complex administrative support duties for Auxiliary Services.

Primary Responsibilities

Performs administrative support duties. Manages, directs, and implements operations of budget for Auxiliary Services. Oversees budget change requests and assists with annual budget processes to ensure compliance with university policy. Handles P-Card purchases and monitors expenses. Orders and maintains supply inventory. Monitors budgets, accounts, and expenditures. Prepares financial and statistical reports. Collects, reconciles, and maintains complex data. Plans and coordinates events. Develops, coordinates, and implements assigned projects including departmental processes for efficiency. Oversees website and social media platforms. Reviews, revises, and interprets policies and procedures. Attends meetings and takes notes. Prepares, reviews, revises and distributes documents and correspondence to campus community and/or third party vendors. Conducts research for preparation and dissemination of information. Coordinates, compiles, and evaluates data received from a variety of sources relating to the effectiveness of the assigned activity, program, or project. Coordinates and supervises program activities. Monitors project timelines and identifies issues. Serves as liaison and maintains contacts with other university departments, students, faculty, staff, alumni, government officials, distinguished guests, and third party vendors. Designs and prepares reports and publications for distribution within the department. Recommends to the supervisor internal policies and procedures, clerical functions, and work-flow to ensure effective and efficient operation. Directs assignments of clerical staff and determines work priorities and evaluates progress and deadlines. Performs other related duties as assigned.

Other Specifications

Requires detailed knowledge of university infrastructure, policies and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement.

Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/47633

EEO Statement

EEO Statement

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

Annual Security and Fire Safety Report

Applicant Documents

Required Documents

• Cover Letter
• Resume
• Reference Contact Information

Optional Documents

• Letter of Recommendation 1
• Letter of Recommendation 2
• Letter of Recommendation 3
• Writing Sample

Screening Questions

Required fields are indicated with an asterisk (*).

• • How did you learn about this position?

• The Chronicle of Higher Education

• TWC - Work in Texas

• Inside Higher Ed

• Higher Ed Jobs

• HERC - Higher Education Recruitment Consortium

• SHSU Website

• SHSU Employee

• Other

• If your response to the question above was "SHSU Employee" please indicate employee's name and department.

(Open Ended Question)

• If your response to the question above was "Other" please indicate from what source.

(Open Ended Question)

• • Have you had any Banner experience? If yes, please explain.

(Open Ended Question)

• • Give an example of when you have had to simplify complex information in order to explain it to a customer.

(Open Ended Question)

• • Give an example of a time where you have dealt with a particularly difficult customer; how did you resolve the issue?

(Open Ended Question)

• • Please describe your level of experience with creating and maintaining budgets.

(Open Ended Question)

• • Please describe your experience with creating and managing transactions related to Banner payroll.

(Open Ended Question)

• • Have you had experience in Cognos? Please explain.

(Open Ended Question)

• • Please describe in detail your experience level with Bearkat Buy.

(Open Ended Question)

• • Please describe in detail your experience level with Chrome River.

(Open Ended Question)