Job Title
Administrative Coordinator I
Agency
Texas A&M University
Department
Chemistry
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Here's a Glimpse of the Job
Texas A&M's Chemistry Department is looking for an Administrative Coordinator I to provide comprehensive administrative, secretarial, and program support services through the Department's Center for Administrative Support. Under general supervision, this position supports faculty by coordinating a wide range of administrative functions, managing communications and documentation, maintaining records and databases, organizing meetings and events, assisting with financial and travel processes, and supporting academic and research-related activities. The Administrative Coordinator I serves as a key resource for faculty, staff, students, and external partners, helping to ensure the efficient operation of departmental programs and initiatives.
Opportunities to Contribute
Manages office operations for dynamic research groups by overseeing administrative functions, developing and implementing office procedures, ensuring compliance with policies, and continuously improving processes and services.
Provides high-level administrative and executive support through calendar management, meeting coordination, appointment scheduling, visitor reception, telephone communications, and resolution of administrative inquiries.
Serves as the primary liaison among faculty, staff, students, research personnel, external organizations, funding agencies, and the public, facilitating effective communication and collaboration.
Maintains and manages departmental records, files, databases, and tracking systems, ensuring accurate documentation, data integrity, and efficient recordkeeping.
Coordinates financial and business operations, including budgeting, procurement, invoice processing, account reconciliation, financial reporting, and compliance with internal and external funding requirements.
Supports research and academic administration through preparation of annual reports, equipment inventories, grant proposals, funding submissions, post-award activities, budget management, and required agency reporting.
Prepares, edits, reviews, and manages correspondence, reports, publications, presentations, and other administrative documentation while providing advanced word-processing, desktop publishing, and data management support.
Coordinates domestic and international travel arrangements, processes travel and leave requests, manages reimbursements, and maintains associated expense documentation for faculty, researchers, staff, and distinguished visitors.
Plans and coordinates seminars, symposia, conferences, workshops, departmental programs, and other events by providing logistical, operational, and administrative support to participants and stakeholders.
Coordinates all non-scientific aspects of research group publishing activities, including preparation, proofreading, submission, and tracking of reports, journal articles, and other publications.
Manages office resources by maintaining supplies, equipment, inventories, and operational readiness to support efficient departmental and laboratory activities.
Coordinates with information technology personnel to maintain, update, and enhance departmental and research group websites.
Participates in professional development activities and administrative briefings to implement best practices, improve efficiency, and support organizational objectives.
Supports academic operations by interacting with undergraduate and graduate students, scheduling appointments, maintaining records, assisting with course materials, and coordinating exam preparation and distribution.
Qualifications
Bachelor's degree or equivalent combination of education and experience.
Two years of experience in office administration.
Knowledge of word processing, spreadsheet, database, and presentation applications.
Ability to multitask and work cooperatively with others.
Interpersonal and communication skills.
Planning and organization skills.
Salary: Compensation will be commensurate based on the selected candidate's education and experience.
Special Note: Due to this position's salary having all or a portion of it being funded by grants or contracts, the continuing salary and overall employment is contingent upon availability of these funds in the future.
Schedule: May require working during the night and on weekends.
What you need to do:
Select the Apply button to begin your application. Submitting a cover letter and resume is strongly recommended and will help us with the review process. You may upload these documents on the application under CV/Resume.
Why Texas A&M University?
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Texas A&M University's Department of Chemistry is a cadre of faculty, staff, graduate students, postdoctoral fellows, academic advisors, scientific and technical staff, who have a shared purpose of translating our passion for chemistry to young scholars at all levels in many scientific fields. To learn more, please visit our website: http://www.chem.tamu.edu/
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.