Administrative Coordinator - Hybrid

Administrative Coordinator - Hybrid

Polyconcept North America (PCNA) is the industry's biggest and most diverse offering of promotional products and decoration services. At PCNA, we don't just create products — we inspire brand experiences. Join our team and be part of a company whereyou can make a mark, build something meaningful, and grow in your career while helping brands leave lasting impressions.

What we offer you:

• Comprehensive healthcare and benefits packages! The health and wellness of our employees is important to us, which is why we offer benefit options including medical, vision, dental, disability, and more
• Flexible scheduling
• 401k Matching
• Generous Paid Time Off and Paid Holidays
• PCNA Cares Share Fund – donating to teammates in times of need

Why you will make it your career:

• We invest heavily in modernization, operating more efficiently with cutting edge digital technology
• We value our employee's contributions in a collaborative and inclusive work environment
• Our culture encourages listening, understanding and a sense of empathy makes PCNA stronger

Our Values:

• Delight Customers: Treat our customers the way you'd like to be treated.
• Work Smart: Time is valuable. Focus on the things that can have the biggest impact on our business and customers. Be inquisitive and innovative.
• Think Team: Work together to get the job done. Be inclusive and collaborative.
• Own It: Be accountable. Embrace challenges as opportunities, roll up your sleeves and make it happen.
• Say It Like It Is: Be candid, honest and respectful. Offer constructive insights and welcome other's input.

Our Businesses:

• Leed's is the premier supplier of high-quality promotional products, with goods ranging from pens and drinkware to bags and mobile tech.
• Bullet is a leading supplier of low-price promotional products, offering deep inventory, reliable service and 24-hour turnaround.
• Trimark, a member of PCNA, is a leading developer and manufacturer of logo'd apparel for the Canadian and U.S. promotional industries. Trimark sells logo'd apparel across 6 different categories: Polos, T-Shirts and Tops, Woven Shirts, Knits and Fleece, Jackets, and Accessories, including Headwear.
• At JournalBooks, we believe in creative minds working together to create something truly unique in journals and planners.
• ETS has always sought to provide the very best in service, product selection, printing capabilities and competitive pricing, focused on drinkware, ETS offers a broad range of high-quality drinkware categories.
• Spoke's print-on-demand solutions and premium product assortment are standing by to help expand your inventory and fulfill your event and gifting needs!

The Position:

The Administrative Coordinator supports both the financial operations and execution of PCNA's marketing team. This role is responsible for managing purchase orders, tracking expenses, and supporting monthly budget oversight, while also coordinating national tradeshows, internal and external events, and marketing projects as needed.

This position ensures strong financial discipline and seamless operational execution from planning through follow-up. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational and administrative skills, and takes ownership of details that keep marketing initiatives on track and on budget.

Key Responsibilities:

• Budget Management:
• • Manage purchase orders and capex submissions for the marketing team
  • Manage purchase card for marketing expenses across the team
  • Track monthly marketing expenses and reconcile to budget tracker to ensure alignment with approved budgets
  • Maintain organized documentation and vendor records for renewals and payments
• Team Administrative Management:
• • Manage logistics for team meetings (hotel, transportation, meeting space, communications)
  • Assist with onboarding of new marketing employees
  • Manage marketing email groups and ensure access to MarTech platforms
  • Order samples as needed for team
  • Support logistics for meetings and events as needed, including venue coordination and materials
• Tradeshows & Events:
• • Coordinate event ordering product, signage, and accessories
  • Coordinate event shipping and packing of product and booth materials
  • Coordinate staff logistics and travel details
  • Order and manage branded giveaways and apparel
• Content Support:
• • Assist with proofing of collateral (flyers, brochures, signage, etc.)
  • Prepare and review product and pricing data files to ensure accuracy in marketing materials
• Skills and Knowledge:
• • Strong organizational and project management skills
  • Experience managing PO's and reconciling spend and budgets
  • High attention to detail, particularly with financial tracking and data accuracy
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office with strong proficiency in Excel
  • Experience supporting tradeshows, events, or executive-level administrative functions preferred
• Minimum Qualifications:
• • 3+ years of experience in administrative coordination, executive assistant, or related role
  • Experience managing budgets, expenses, or purchase orders
  • Experience managing spreadsheets in Excel
  • Bachelor's degree preferred, high school diploma required

PCNA is an equal opportunity employer. PCNA provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics, or any characteristic applicable under state, federal and local laws.

Fraud Disclaimer: PCNA is aware of recruitment scams in which individuals are falsely claiming to represent our company and/or our employees. All legitimate communication from PCNA will come from our Applicant Tracking System, LinkedIn Recruiter, or a verified PCNA email address ending in @pcna(.)com. We do NOT conduct interviews via instant messaging platforms like Skype or request sensitive personal information early in the hiring process. If you receive a message that seems suspicious, we recommend verifying its legitimacy and immediately reporting any fraudulent activity.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.