Administrative Coordinator

Administrative Coordinator (Management Analyst I)

The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 160,000 and a land area of 15.75 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a vibrant waterfront and is a unique and historic place to live and work. About one-quarter of the City's square miles have been designated as a national or local historic district. We proudly embrace our rich history andseize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for the Administrative Coordinator (Management Analyst I) position.

The City of Alexandria's Finance Department and Office of Housing are looking for a motivated, responsible, detail-oriented Administrative Coordinator to join our team. Serving jointly between the two departments, the Administrative Coordinator is responsible for supporting operations and human resource management activities, such as developing & facilitating training plans, handling recruitment efforts, providing administrative support, and assisting with facility management. This position also supports staff, external vendors, business owners, and the public by addressing inquiries and providing guidance.

The ideal candidate is a self-starting, detail-oriented, collaborative professional who is able to independently manage competing priorities and provide administrative support for the two departments: Finance Department and Office of Housing.

Additional skills and abilities include:

• Administrative Support and Office Management
• Human Resources Coordination
• Report Preparation and Data Analysis
• Website and Intranet Content Management
• Written and Verbal Communication
• Customer Service and Reception Support
• Records and Documentation Management
• Workflow Analysis and Process Improvement
• Interdepartmental Coordination
• Attention to Detail and Accuracy
• Office 365, SharePoint, and Adobe Acrobat proficiency

The Opportunity – Examples of Work

Housing

• Prepares special reports and spreadsheets for all divisions
• Prepares monthly, quarterly, and yearly statistic activities reports
• Develops and maintains the Department's annual training plan by gathering data from evaluations/ feedback and making recommendations for the plan
• Serve as the Human Resources Liaison for the department
• Manages the recruitment and onboarding of new departmental employees
• Light reception and phone duty

Finance

• Supports administrative workload of the Purchasing Disparity study
• In coordination with the City's Safety Officer, assists with the communication, registration, and follow-up for citywide special and mandatory training programs

Shared between both departments

• Assists in the development of outreach communications content, to include the City of Alexandria website and employee intranet site
• Analyze administrative and operational procedures and make recommendations to streamline workflows to improve service
• Works on special reports as required by other City agencies and other outside agencies
• Assists with facility maintenance
• Performs related work as required

About the Departments

The City of Alexandria's Office of Housing coordinates and administers City housing and housing-related programs and services, while providing recommendations to the City Manager and City Council on housing policies and potential affordable housing investments. The Office of Housing has three divisions and in fiscal year 2027 is operating with a proposed budget of approximately $17.9 million and 18 FTE positions.

The City of Alexandria's Finance Department is a fast-paced, diverse, and customer service focused operation that is responsible for: the assessment, collection, and enforcement of all City taxes, the management of cash flow and investments, accounting for and reporting the City's financial position, processing payroll, executing a fair and competitive procurement environment, assessing all real and personal property in the City, managing the City's risk and safety programs, and managing the City's pension plans. The Finance Department has seven divisions and in fiscal year 2027 is operating with a total budget of $16.6 million and 107 FTE positions. The goal of the Finance Department is to treat all employees, citizens, and business owners professionally, with fairness and compassion.

Minimum & Additional Requirements

Four-Year College Degree in public or business administration, and one year of experience in management analysis, customer services resolving end-user problems, or a closely-related field; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Preferred Qualifications

Experience in human resources, website content management, data collection and reporting.

Notes

This position requires the successful completion of pre-employment background checks including but not limited to a criminal background check. The selection process for this position may include a phone or virtual interview, and in-person interview.

The starting salary range for this position is $55,546.92 to $74,406.28, based on qualifications and experience. The incumbent can eventually be awarded up to $97,749.08 with tenure and job performance.

The City of Alexandria is an Equal Opportunity Employer and values diversity in its workforce. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, military status, or disability.