Administrative Coordinator

City of Alexandria (VA)

Alexandria, VA

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JOB DETAILS

SALARY

$55,546.92–$74,406.28 Per Year

SKILLS

Administrative Management, Administrative Skills, Adobe Acrobat, Affordable Housing, Analysis Skills, Budgeting, Business Administration, Cash Flow, Cash Management, City Administration, Community and Social Services, Content Development, Content Management, Content Management Systems (CMS), Customer Service Operations, Customer Support/Service, Data Analysis, Data Collection, Detail Oriented, Diversity, Document Management, Editing, Facilities Management, File Management, Finance, Financial Planning, Financial Reporting, Genetics, Human Resources, Human Resources Management, Intranet, Maintenance Services, Microsoft Excel, Microsoft Product Family, Microsoft SharePoint, Military, Office Management, Onboarding, Online Communications, Operational Audit, Operational Support, Operations Processes, Payroll Administration, People Management, Presentation/Verbal Skills, Process Improvement, Public Administration, Purchasing/Procurement, Records Management, Reporting Skills, Resolve Customer Issues, Retirement Plan, Risk, Safety/Work Safety, Spreadsheets, Tax Accounting, Team Player, Training Program, Website Management, Workflow Analysis

LOCATION

Alexandria, VA

POSTED

1 day ago

Salary : $55,546.92 - $74,406.28 Annually
Location : Alexandria, VA
Job Type: Full-Time
Job Number: 2026-00443
Department: Finance Department
Division: ADMINISTRATION
Opening Date: 06/25/2026
Closing Date: 7/9/2026 11:59 PM Eastern
Bargaining Unit: N/A
Max Number of Applicants: 100

Administrative Coordinator
The City of Alexandria is located in northern Virginiaand is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 160,000 and a land area of 15.75 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a vibrant waterfront and is a unique and historic place to live and work. About one-quarter of the City's square miles have been designated as a national or local historic district. We proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for the Administrative Coordinator (Management Analyst I) position.
An Overview

The City of Alexandria's Finance Department and Office of Housing are looking for a motivated, responsible, detail-oriented Administrative Coordinator to join our team. Serving jointly between the two departments, the Administrative Coordinator is responsible for supporting operations and human resource management activities, such as developing & facilitating training plans, handling recruitment efforts, providing administrative support, and assisting with facility management. This position also supports staff, external vendors, business owners, and the public by addressing inquiries and providing guidance.
What You Should Bring

The ideal candidate is a self-starting, detail-oriented, collaborative professional who is able to independently manage competing priorities and provide administrative support for the two departments: Finance Department and Office of Housing.
Additional skills and abilities include:

Administrative Support and Office Management
Human Resources Coordination
Report Preparation and Data Analysis
Website and Intranet Content Management
Written and Verbal Communication
Customer Service and Reception Support
Records and Documentation Management
Workflow Analysis and Process Improvement
Interdepartmental Coordination
Attention to Detail and Accuracy
Office 365, SharePoint, and Adobe Acrobat proficiency

The Opportunity - Examples of Work

Housing

Prepares special reports and spreadsheets for all divisions
Prepares monthly, quarterly, and yearly statistic activities reports
Develops and maintains the Department's annual training plan by gathering data from evaluations/ feedback and making recommendations for the plan
Serve as the Human Resources Liaison for the department
Manages the recruitment and onboarding of new departmental employees
Light reception and phone duty

Finance

Supports administrative workload of the Purchasing Disparity study
In coordination with the City's Safety Officer, assists with the communication, registration, and follow-up for citywide special and mandatory training programs

Shared between both departments

Assists in the development of outreach communications content, to include the City of Alexandria website and employee intranet site
Analyze administrative and operational procedures and make recommendations to streamline workflows to improve service
Works on special reports as required by other City agencies and other outside agencies
Assists with facility maintenance
Performs related work as required

About the Departments

The City of Alexandria's Office of Housing coordinates and administers City housing and housing-related programs and services, while providing recommendations to the City Manager and City Council on housing policies and potential affordable housing investments. The Office of Housing has three divisions and in fiscal year 2027 is operating with a proposed budget of approximately $17.9 million and 18 FTE positions.
The City of Alexandria's Finance Department is a fast-paced, diverse, and customer service focused operation that is responsible for: the assessment, collection, and enforcement of all City taxes, the management of cash flow and investments, accounting for and reporting the City's financial position, processing payroll, executing a fair and competitive procurement environment, assessing all real and personal property in the City, managing the City's risk and safety programs, and managing the City's pension plans. The Finance Department has seven divisions and in fiscal year 2027 is operating with a total budget of $16.6 million and 107 FTE positions. The goal of the Finance Department is to treat all employees, citizens, and business owners professionally, with fairness and compassion.

Minimum & Additional Requirements
Four-Year College Degree in public or business administration, and one year of experience in management analysis, customer services resolving end-user problems, or a closely-related field; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Preferred Qualifications
Experience in human resources, website content management, data collection and reporting.

Notes
This position requires the successful completion of pre-employment background checks including but not limited to a criminal background check. The selection process for this position may include a phone or virtual interview, and in-person interview.
The starting salary range for this position is $55,546.92 to $74,406.28, based on qualifications and experience. The incumbent can eventually be awarded up to $97,749.08 with tenure and job performance.
The City of Alexandria is an Equal Opportunity Employer and values diversity in its workforce. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, military status, or disability.
We are proud to welcome you to explore the City of Alexandria's excellent benefits and programs!
The benefits referenced on this site, may be changed from time to time without notice. Temporary and some part-time positions are not eligible for these benefits. For further information, please contact the Talent Acquisition Team of Human Resources at
01

Do you have experience collecting & analyzing data?

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If you answered 'yes', please provide examples of projects that you have worked on where you collected & analyzed data.
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Are you comfortable providing exceptional customer service to a diverse community with a wide range of needs and circumstances?

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If you answered 'yes', please explain further your experience providing customer service to a diverse community.
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Do you have experience coordinating human resource functions such as recruitment, onboarding, and personnel actions?

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If you answered 'yes', please explain your experience coordinating human resource functions.
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Are you familiar with using Office 365 including SharePoint file management, Excel, and other Microsoft applications?

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If you answered "yes", please explain your knowledge using various Microsoft applications and summarize any projects where you used these applications, including SharePoint, Excel, and others.
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Do you have experience in website communications such as writing and editing content, developing an editorial calendar, and utilizing content management systems?

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If you answered 'yes', please detail your experience with writing and editing content, developing an editorial calendar, and utilizing content management systems?
Required Question

Administrative Coordinator

City of Alexandria (VA)

Alexandria, VA

About the Company

City of Alexandria (VA)