Administrative Clerk

Job Description

Position: Administrative Clerk

Department

Adult Probation

Location

Erie County Courthouse

Status

Full Time

Starting Pay Rate

$13.58 Hourly

Hours Per Week

37.5

Exemption Status

Non-Exempt

Posting Date

06/24/2026

Closing Date

07/08/2026

Pay Grade

NB05

Bargaining Unit

NON-BARGAINING

Posting Number

5785

Definition of Class

• Performs a variety of clerical duties, ranging from routine to complex, that relate to a wide scope of a department's functions.

Duties & Responsibilities

• Prepares, via typing, computer or writing, narrative/statistical reports, memoranda, records, tables and charts.
• This work may include arithmetic calculations, such as averages and percentages.
• For these narratives/statisticals, develops formats when prepared format is not available.
• Develops and maintains, using computer or manual skills, narrative/statistical data banks; this work required competency in using computer programs such as Excel, Windows, Word, or programs applicable to department activities.
• Organizes and maintains a variety or alpha/numerical files according to appropriate category.
• Communicates, verbally and in writing, for the purpose of exchanging information that is technical in nature and is significantly more than routine and is the critical prerequisite for establishing understanding about sensitive and departmental mission oriented issues.
• Performs related duties as may be required.
• Will have frequent inter and intra-departmental contacts for the purpose of exchanging routine and non-routine information and resolving medium complex problems within the department and with other departments.
• Enter and prepare billing for all offenders accordingly.
• May be assigned to process offender payments at the payment window.
• Must be able to post payments accurately and efficiently.
• Maintain confidentiality of court records a must.
• The above statements reflect the general details considered necessary to describe the principal functions of the job and shall not be considered as a detailed description of all the work requirements that may be inherent in the job.

Knowledge, Skills, & Abilities

• Thorough knowledge of modern office practices and procedures.
• Thorough knowledge of business English, spelling and arithmetic.
• Knowledge of the functions, procedures, organization and governing laws and regulations of the governmental unit involved.
• Ability to compose a variety of memoranda or informational reports with only general instructions.
• Ability to maintain complex records and to prepare accurate reports.
• Ability to exercise good judgment, diplomacy, discretion, courtesy and tact in dealing with the public or inter and intra-departmental contacts.
• Ability to perform duties with a minimum of supervision and to exercise independent judgment in deciding how normal and routine issues are to be handled.

Minimum Requirements

• High School Diploma or GED
• Minimum of 2 years of Clerical Experience
• Basic Working Knowledge of Microsoft Office

Preferred Qualifications

• Background experience working as a bank teller or with interpreting court sentences is preferred.

Conditions Of Employment

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Equal Employment Opportunity Policy

Erie County provides equal employment opportunities to all employees and applicants for employment, prohibits discrimination or harassment of any type on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Erie County Government values the power of diversity in our workforce. Our goal is to continue developing inclusive workforce policies that require individual equality, support the diversity of employee experiences, and include unique perspectives.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.