Administrative Budget Specialist

Posting Information

Posting Information

Posting Number 2026577 Posting/Functional Title Administrative Budget Specialist University Pay Plan Title Administrative Budget Specialist Location San Marcos Department Budgeting and Financial Analysis Recruitment Type Open Recruiting Job Type Full-Time Funding Source Permanent Monthly Salary $3959.50 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Experience with data entry, financial systems support, ERP systems, or administrative operations
• Strong attention to detail and data accuracy
• Ability to follow standardized processes and procedures
• Basic proficiency in Microsoft Excel and Office applications
• Strong organizational and time management skills
• Ability to manage multiple requests and deadlines

Preferred Qualifications

• Experience working with SAP or other ERP systems
• Experience in higher education, government, or public sector finance
• Familiarity with chart of accounts or financial coding structures
• Experience maintaining or supporting master data
• Bachelor's degree in business, finance, accounting, information systems, or related field; or equivalent combination of education and experience

Job Description

The Texas State University Budget Office is seeking a detail-oriented professional to coordinate the creation, maintenance, and validation of financial master data within the university's SAP environment.

This is an entry-level position primarily responsible for the coordination and execution of the setup and ongoing maintenance of financial and organizational structures (such as funds, cost centers, and fund centers) and ensuring data accuracy, consistency, and compliance with established standards.

This position is part of the Budget Office team and works collaboratively with other offices and departmental staff to support master data requests and ensure proper system configuration. This position serves as a foundational role within the Budget Office and is expected to develop a working knowledge of higher education budgeting, fund accounting, and financial system structures. Through training and experience, the incumbent will learn how institutional funds, budgets, and organizational structures are established and maintained within the University's ERP system.

Why This Role Matters

Master data is the foundation of the university's financial structure. The accuracy and integrity of these elements directly impact budgeting, reporting, human resources, and financial operations across the institution. This role ensures that financial structures are thoughtfully designed and maintained, supporting sound decision-making and enabling departments to manage their resources effectively.

Job Duties

• Create, maintain, and update SAP master data elements, including but not limited to funds, fund centers, cost centers, funded programs, and internal orders.
• Review submitted requests for completeness, accuracy, and compliance with established procedures
• Coordinate and process master data setup and updates within SAP using appropriate transactions
• Maintain supporting documentation, logs, and audit trails for all master data activities
• Ensure accuracy, consistency, and integrity of data across financial systems
• Assist with periodic cleanup and maintenance of master data records
• Support fiscal year rollover activities and organizational structure updates
• Run validation reports and resolve basic discrepancies in master data
• Coordinate with back offices and departmental users regarding setup requests
• Provide customer service and status updates regarding submitted requests
• Follow established internal controls and data governance procedures
• Develop and apply knowledge of basic budgeting concepts and financial structures to evaluate and process master data requests, ensuring configurations are appropriate, compliant, and aligned with intended financial activity.
• Assist with basic budget-related inquiries or routing requests as needed

Additional Information to Applicants

This is not a remote position.

Job Open Date 06/05/2026 Job Close Date (posting closes at midnight) Open Until Filled Yes Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Quick Link https://jobs.hr.txstate.edu/postings/57302

Applicant Document

Required Documents

• Resume
• Cover Letter
• List of References

Optional Documents

• DD 214/DD1300
• Veteran's Preference
• Licensure
• Certifications

Supplemental Questions

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