Administrative Associate III - Martha Eliot Health Center (hybrid)

Administrative Associate III - Martha Eliot Health Center (hybrid)

84730BR

Ambulatory Services- Martha Eliot Health Centers

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Status

Full-Time

Standard Hours per Week

40

Job Category

Administration,

Regular, Temporary, Per Diem

Regular

Pay Range

$19.83-$29.49 Hourly

Office/Site Location

Jamaica Plain

Remote Eligibility

Part Remote/Hybrid

Job Posting Description

At Boston Children's Hospital, the quality of our care - and our inclusive hospital working environment - lies in the diversity of our people. With patients from local communities and 160 countries around the world, we're committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.

This position is hybrid, approximately 1 day/week remote, 4 days onsite at Martha Eliot Health Center location in Jamaica Plain.

Position Summary/ Department Summary:

Under minimal supervision, the Administrative Associate III plans, organizes, and provides secretarial and administrative support for a business unit using independent judgment and discretion in planning, prioritizing, and organizing work.

Key Responsibilities:

• Support special projects: compile/analyze data, create charts/spreadsheets, and produce complex reports/documents.
• Prepare, transcribe, format, and proofread technical/scientific correspondence and materials using desktop publishing/graphics tools.
• Answer/screen calls; greet visitors; provide routine information; draft and route correspondence.
• Manage calendars and meetings; secure rooms/equipment; prepare agendas/materials; arrange travel; coordinate conferences/seminars and registrations.
• Maintain files, records, and databases; enter data; generate periodic reports/labels; manage office reference library.
• Monitor office equipment and supplies; reorder and coordinate repairs; reconcile orders/invoices; resolve billing issues; liaise with support services.
• Prepare, route, and track administrative forms; obtain approvals; resolve delays/errors with other departments.
• Lead office support staff: assign/prioritize work, monitor performance, provide feedback, interpret policies, train/orient new staff, and assist with hiring and training as appropriate.

Minimum Qualifications

Education:

• High school diploma or GED required.

Experience:

• One (1) year of related work experience required.

The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Boston Children's Hospital is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, gender, sexual orientation, pregnancy, national origin, ancestry, ethnicity, age, disability, military or veteran status or any other classification protected by law in hiring, promotion, compensation and other terms and conditions of employment. Boston Children's Hospital collects and maintains information regarding gender, race, and ethnicity for equal opportunity compliance purposes. Boston Children's Hospital also is subject to various government recordkeeping and reporting requirements for the administration of civil rights laws and regulations.

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