Administrative Associate III - Developmental Medicine

Administrative Associate III - Developmental Medicine

85111BR

Pediatrics-Developmental Medicine

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Status

Full-Time

Standard Hours per Week

40

Job Category

Administration,

Regular, Temporary, Per Diem

Regular

Pay Range

$19.83-$29.49 Hourly

Office/Site Location

Brookline

Remote Eligibility

Onsite Only

Job Posting Description

At Boston Children's Hospital, the quality of our care - and our inclusive hospital working environment - lies in the diversity of our people. With patients from local communities and 160 countries around the world, we're committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.

Department Summary:

As an integral part of the Division of Developmental Medicine, the mission of the Developmental Medicine Center is to improve the lives of infants, children, and adolescents who face developmental and behavioral challenges and to support their families throughout their child's life span. Our goal is to create models of collaborative care that integrate world class clinical service, cutting edge research, and innovative training programs. This will lead to better diagnostic tools and treatments, improved quality of life, and ultimately cures for developmental and behavioral disorders.

Key Responsibilities:

• Works closely with the Division Director, Division Program Manager and Executive Assistant to the Chief in running Division office and functions related to the Division.
• Schedules appointments and meetings, prepares meeting agendas and other related materials, orders supplies and equipment and processes reimbursement for Division faculty and staff.
• Acts as front line for clinical research approval process within Division: Assists in coordinating clinical research review process, serves as initial contact point for Clinical Research Lab (CRL) related requests, maintains database of small-funding opportunities and maintains research resources on website and other internal online platforms.
• Provides support for faculty on publications including facilitation of literature reviews and assists with publication formatting. Maintains Division's online Mendeley library of journals articles, book citations and other materials related to the research, clinical and educational mission of the Division. Tracks all scientific publications and presentations in the Division for creation of reports.
• Provides data entry assistance and training to faculty in updating Digital Measures (online tool for tracking teaching, research and clinical care activities).
• Involved in updating and maintaining external and internal research communication including Division and Clinical Research Lab (CRL) website content and research study recruitment postings within Division (clinic displays, patient portal, social media etc.).
• Updates and maintains Division REDCap database for research studies and compiles periodic reports and other information as needed. Assists in maintenance of Division's Centralized Tracking Research Participant Database.
• Participates in the recruitment of research staff in the CRL by screening new requests for internships/employment and scheduling interviews.
• Coordinates faculty requests for data queries related to clinical research or grant preparation. Compiles statistics/data needed to prepare materials for division updates.

Minimum Qualifications

Education:

High School diploma/GED

Experience:

• One year of related experience.
• An in-depth knowledge and understanding of the department and hospital programs, policies, procedures, and information related to his/her functions and services.
• Ability to assist in overseeing the daily activities of co-workers to help plan, prioritize and delegate work assignments.

The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Boston Children's Hospital is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, gender, sexual orientation, pregnancy, national origin, ancestry, ethnicity, age, disability, military or veteran status or any other classification protected by law in hiring, promotion, compensation and other terms and conditions of employment. Boston Children's Hospital collects and maintains information regarding gender, race, and ethnicity for equal opportunity compliance purposes. Boston Children's Hospital also is subject to various government recordkeeping and reporting requirements for the administration of civil rights laws and regulations.

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