Administrative Associate - Event Center (Part-Time)

Administrative Associate - Event Center (Part-Time)

Salary

$15.90 - $26.23 Hourly

Location

City of Statesville, NC

Job Type

Part-Time (19 Hours Average or Less Per Week)

Job Number

202600304

Department

Recreation & Economic Vitality

Division

Event Center

Opening Date

06/05/2026

Closing Date

6/17/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Job Overview

Administrative Associate - Event Center (Part-Time)

Recreation & Economic VitalityDepartment

Salary Range: $15.90 - $26.23 Hourly

FLSA Position Class: Part-time, Non-Exempt

Work Schedule: Varies M-F, 8-5, as needed

Posting Closing Date: June 17, 2026

Job Overview

This position provides clerical and administrative support to the Statesville Event Center. Responsibilities include assisting with event documentation, client communication, scheduling support, records management, and general office operations. This role supports event coordination efforts and ensures accurate record keeping and compliance with City policies and procedures.

Essential Duties and Responsibilities

NOTE: Employee may be required to respond to a disaster, either natural or man-made, to serve the citizens of Statesville and meet the needs of the organization, which may result in the assignment of other duties and take precedence over duties described in this job description. This job description is not intended to be all-inclusive.

• Maintain and organize event files, including contracts, workorders, permits, and supporting documentation.
• Assist with processing facility rentals, including preparing contracts, collecting required documents, and tracking deposits and payments.
• Support client communication by responding to inquiries, providing general facility information, and assisting with event-related questions.
• Assist in preparing event documentation, including work orders, setup sheets, and internal communication materials.
• Maintain accurate records in applicable systems, including event scheduling software and digital filing systems.
• Perform data entry and ensure accuracy of event details, client information, and scheduling updates.
• Coordinate administrative aspects of event preparation, including linen counts, equipment tracking, and supply inventory.
• Assist with onboarding and training materials for part-time staff, including maintaining records and documentation as needed.
• Support event coordination efforts, which may include limited on-site assistance, set-up coordination, and event-day administrative support.
• Maintain organization, cleanliness, and efficiency of office and storage areas related to administrative functions.
• Assist with planning and coordination of Event Center-hosted programs or internal functions, as needed.
• Provide general administrative support to Event Center staff, including document preparation, filing, and assisting supervisors.
• Provide occasional assistance with room setup and event preparation as needed, to support operational needs of the facility.
• Perform other duties as assigned.

Minimum Requirements

Education and/or Experience

• High School diploma or GED.
• Two (2) years of experience in general office, clerical, or records management work.

Requirements

• Possession of a valid North Carolina drivers license, orany validdrivers license with ability to obtain aNorthCarolinadrivers license within 60 days of establishinga permanentresidence in North Carolina

Supplemental Information

Knowledge, Skills, and Abilities

• Abilitytohandleconfidentialandsensitiveinformation appropriately.
• Strongorganizational, multitasking,andcustomerservice skills.
• Generalknowledgeofstandardofficeandcomputer equipment.
• GeneralknowledgeofMicrosoftOfficeandscheduling systems.
• Abilitytogatherand compileinformationfromavarietyof sources.
• Abilitytocommunicateclearly,professionally,andeffectively,bothorallyand in writing.
• Ability toestablish andmaintain effective working relationships withstaff,clients, vendors, and the public.
• Abilitytoworkinafast-paced,event-drivenenvironmentwithattentionto detail.

Job Related Physical Requirements

This position involves sedentary work requiring the exertion of 10 poundsof force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push,pull, orotherwise move objects. Sedentary work involves sitting most of the time. Jobsare sedentary ifwalking and standing are required only occasionally and all other sedentary criteria are met; vocal communication is required to express thoughts and exchange information; hearing is required to respond to spoken words, to receive and understand information; visual acuity isrequired for preparing and analyzing written or computer data, operation ofoffice equipment, determining the accuracy andthoroughness ofwork, and observing general surroundingsandactivities.

Working Conditions

Theemployeeis not subjecttoadverseenvironmentalconditions.

Equal Opportunity Employer

Part-time employees' benefits differ from full-time and are listed below:

Part-Time Employee Benefits

• Health Fair
• Flu Shots
• Employee Appreciation Picnic
• Veteran's Breakfast
• Service Awards
• Employee Assistance Program (EAP)
• Employee Discount Program - Working Advantage Benefits
• Biometric Screening
• 457(b) Nationwide
• Statesville Fitness & Activity Center (SFAC)
• Wellness Activity Calendar
• See HR for Fitness Center Discounts

01

Do you have a valid drivers license?

• Yes
• No

02

Do you have a High School diploma or GED?

• Yes
• No

03

Do you have at least two (2) years of general office, clerical, or records management experience and is that experience listed on this application?

• Yes
• No

Required Question

Employer City of Statesville (NC)

Address 301 S. Center Street

Statesville, North Carolina, 28677

Phone 704-878-3571

Website www.statesvillenc.net