Administrative Skills, Analysis Skills, Beverages, Calendar Management, Communication Skills, Computer Skills, Customer Relations, Customer Support/Service, Detail Oriented, Develop and Maintain Customers, Finance, High School Diploma, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multilingual, Multitasking, On Site Support, Organizational Skills, Past Due Accounts, Presentation/Verbal Skills, Pricing, Purchasing/Procurement, Revenue/Sales Reporting, Safety/Work Safety, Sales, Sales Analysis, Spanish Language, Team Player, Time Management, Writing Skills
Administrative Assistant (Wine Sales)
Burke Beverage Inc. - McCook, IL 60525
Overview
Salary Range $22.00 - $24.00 Hourly Position Type Full Time Job Shift Monday-Friday Education Level Associates Degree Travel Percentage None Category Admin - Clerical
Description
POSITION TITLE: Administrative Assistant Wine & Spirits
REPORTING TO: GM Wine and Spirits
SUPERVISES: No One
POSITION OBJECTIVE: Provide administrative support to the Wine & Spirits team by building, running and updating reports, creating customer accounts and updating needed information in a timely manner. Maintain pricing and discount lists for sales team and analyze sales reports in a timely basis.
DUTIES AND RESPONSIBILITIES:
- Open and close customer accounts in the VIP system.
- Update and maintain price discounting list, customer portfolio and periodic inventory reduction catalog.
- Maintain chain customer pricing portals and input weekly orders.
- Field customer service phone calls and generate account orders.
- Receive and place supplier sample requests.
- Communicate delinquent accounts to WSDI.
- Coordinate between sales, purchasing and finance.
- Run daily, weekly, monthly reports and ad hoc as requested.
- Track supplier and company incentives and provide regular updates to the sales team.
- Draft department memos and other written material to distribute to staff.
- Interact with visitors, customers and staff on a daily basis.
- Complete all required paperwork in a timely manner.
- Attend all scheduled meetings and conduct oneself in a professional manner that is supportive of management.
- Maintain a clean, organized, safe and secure work area.
- Other duties as assigned.
EDUCATION AND EXPERIENCE REQUIREMENTS:
- High school diploma or equivalent (GED) required.
- Associates Degree or higher preferred.
- Two years of office administration experience preferred.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Excellent verbal and written communication skills.
- Excellent people and organizational skills.
- Proficient computer skills in Word, Excel, PowerPoint and Outlook. Advanced knowledge of Excel a plus.
- Must be detail oriented.
- Must be able to work in a fast paced, customer focused environment.
- Must be able to work independently with little supervision.
- Must be a team player and demonstrate positive work behaviors and attitude.
- Must be able to take direction well from various staff levels.
- Must be professional in interactions with suppliers, customers and staff.
- Must be at least 21 years of age.
- Must be reliable and on-time.
- Professional appearance and demeanor.
- Bilingual, Spanish fluency a plus.
ADDITIONAL INFORMATION:
This position requires a friendly, outgoing high energy individual who is able to multi-task while maintaining a high level of quality service at all times. Professional business attire required (no jeans, no gym shoes). Typical work hours are 8:00am- 5:00pm Monday-Friday.
BENEFITS: Medical, Dental, Vision Insurance, 401k, Profit Sharing, Paid Vacation, Sick and Personal time-off.