CLASS SUMMARY:
This position provides administrative support for Administration Department, which includes the City Manager's Office, City Secretary's Office, and Human Resources. Typical duties may include: responding to resident inquiries, oversees procurement and inventory control of general office supplies, assisting in department budget planning, supports the Freedom of Information Act (FOIA) request process, helps maintain contract and record management, and supports general Human Resource functions including basic data entry and scheduling across multiple departments.
TYPICAL CLASS ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)
1.Provides accurate customer service responses to customer inquiries that are complex in nature by various forms of communication including phone, email, mail, or in person including referrals to other government agencies.
2.Assist and support functions for the City Secretary's Office and Human Resources.
3.Provide administrative support functions to multiple City departments and divisions.
4.Maintain current and accurate records of contract information and coordinate with personnel to ensure compliance with contracts/agreements.
5.Manages the procurement and restocking of office supplies, including placing orders through online retailers and making local trips to nearby stores and post offices as needed.
6.Provide guidance to city staff, residents, and customers in various activities necessary to navigate the city services and the organization.
7.Performs other duties as assigned.
This job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
TRAINING AND EXPERIENCE:
High school diploma, GED or equivalent and three (3) years of progressively responsible administrative/clerical experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
LICENSING REQUIREMENTS:
Notary public, or ability to obtain within one year of hire date.
PHYSICAL REQUIREMENTS:
Positions in this class typically require: climbing, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.
In order to be hired, applicants will need to pass a background check, a drug screen, physical exam, and a reference check.