Administrative Assistant

Title

Administrative Assistant

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Category Administration Description

Company Overview

Suburban was founded as a small drywall services business in 1978. Today we are Southern Wisconsins leading

provider of construction finishes we offer a complete line of drywall, insulation, metal framing, painting, and

staining services. We pride ourselves on providing a large range of construction services to complete your

building project on time and on budget. At Suburban, quality results and a seamless customer experience come

first. We believe that service makes the difference.

Position Summary

The Administrative Assistant position at Suburban Drywall supports our accounting & office teams by handling

administrative tasks & responsibilities. This person will handle a mix of daily, biweekly, monthly, and annual

responsibilities. This person will also be the primary driver of our subcontractor processes, including payables

entries, certificates of insurance, new subcontractor onboarding, and annual renewals.

Key Responsibilities

• Answer incoming phone calls and route appropriately.
• Daily distribution of payables invoices to approvers & matching/filing of approved invoices.
• Send outbound mail, including usage & restock of postage machine.
• Monitor office & kitchen supplies, placing restock orders when necessary.
• Prepare reports as needed for accounting & office teams.
• Be a backup user for plan printing and other administrative tasks as assigned.
• Handle the central inbox for subcontractor invoices for Waukesha office.
• Post approved subcontractor invoices to QuickBooks accounting system.
• Monitor renewal dates on subcontractor COIs & validate renewal documentation.
• Coordinate the annual renewal process of all subcontractors in Q4 of each year.
• Verify accuracy of data for any new subcontractor requests prior to onboarding & payments.

Qualifications

• Associates degree in Accounting or Administrative field desired.
• 1+ years of accounting or administrative experience desired, or 2+ years if non-degreed.
• Hands-on experience with Microsoft Suite, primarily Outlook, Excel, and Sharepoint beneficial.
• Strong computer skills required, 60+ WPM desired.

Compensation & Reporting

Department: Administration

Position Type: Full-time

Reports To: Director of Finance

Location: Waukesha, WI (on-site)

Benefits: Health, retirement, paid time off, professional development

FLSA Status: Hourly non-exempt

Position Requirements Full-Time/Part-Time Full-Time Position Administrative Assistant Division Suburban Drywall Inc Exempt/Non-Exempt Non-Exempt Location Suburban Drywall Inc, Waukesha

This position is currently accepting applications.

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