Washington, DC |
Hybrid: Remote Mondays & Fridays; On-site Tuesday–Thursday
$43/hour
We are seeking an experienced, proactive Administrative Assistant / Office Manager to support the Washington, DC office. This role is ideal for a highly organized professional who thrives in a fast-paced corporate environment, enjoys multitasking, and takes initiative. The successful candidate will be a collaborative team player who is eager to learn, grow, and contribute to a well-run office.
Provide comprehensive administrative and office support, including:
Coordinating business travel arrangements and managing travel and expense reimbursements using Concur
Submitting, tracking, and managing reimbursement requests and expense payments
Maintaining team contact lists and distribution groups
Scheduling and hosting meetings (in-person and virtual)
Preparing reception rooms for external guests and arranging catering or restaurant reservations
Ordering office supplies, business cards, and handling procurement requests through Coupa
Coordinating building maintenance requests as needed
Handling document delivery, copying, scanning, filing, mail, and packages
Maintaining and updating the office handbook
Supporting ad-hoc administrative requests as they arise
Previous experience in an administrative or office support role, preferably within a corporate environment
Hands-on experience with Concur (travel booking and expense management)
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Access) and Outlook
Strong organizational skills with exceptional attention to detail
Ability to prioritize, multitask, and meet deadlines in a fast-paced setting
Excellent written and verbal communication skills
Collaborative, flexible, and professional demeanor with strong interpersonal skills
Bachelor's degree preferred
Japanese language proficiency (reading, writing, and speaking) is a plus, but not required