Administrative Skills, Calendar Management, Communication Skills, Conference Management, Distribution Services, Document Management, Establish Priorities, Expense Management, Expense Reports, Expense Tracking, Interpersonal Skills, Leadership, Logistics, Matrix Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Supply Chain, Time Management, Travel Planning
Administrative Assistant | Venus, Texas, United States Key Responsibilities
- Manage and coordinate the Director's calendar, including scheduling meetings and collaborating with other administrative professionals across the organization
- Handle expense reporting and ensure timely, accurate monthly submissions
- Provide administrative support to multiple business units under the Director's scope
- Coordinate travel arrangements, including conferences, regional site visits, and logistics planning
- Prepare meeting materials, agendas, and assist with follow-ups as needed
- Serve as a liaison between the Director and internal/external stakeholders
- Support general administrative tasks such as document management, reporting, and communications
- Anticipate needs and proactively resolve scheduling or administrative conflicts
Required Qualifications
- 5+ years of administrative support experience, preferably supporting Director-level or higher leadership
- Strong calendar management and organizational skills
- Experience with expense reporting and travel coordination
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Ability to multitask and prioritize in a fast-paced environment
Preferred Qualifications
- Experience supporting leadership within utilities, supply chain, or corporate operations environments
- Familiarity with enterprise systems (e.g., expense management or scheduling tools)
- Previous experience working in a large, matrixed organization
Additional Information
- This is a fully on-site role at Client T&D Distribution Center in Venus, TX
- Candidates must be reliable, professional, and capable of handling confidential information
- Opportunity for contract extension based on performance and business needs
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Indotronix International Corporation