Administrative Skills, Best Practices, Communication Skills, Detail Oriented, Executive Assistant Skills , Expense Reports, Interpersonal Skills, Microsoft Office, Multitasking, Open Source, Organizational Skills, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Coordination, Slack, Time Management, Travel Planning, Volunteer Management, Writing Skills
The administrative assistant Completes a broad variety of administrative tasks for the Chairman, Vice Chairman and Chief Executive Officer including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for a variety of projects encompassing all aspects of Small but Mighty Heroes.
Note: The following is an opportunity for flexible, part-time, VOLUNTEER work.
volunteer Position Description & Responsibilities
Job Duties:
- With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
- Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
- Engage in communication between upper management and volunteers, liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure the senior executives' priorities are met, organizational goals are achieved, and best practices are upheld
Must Haves:
- Time management and ability to meet deadlines
- Strong interpersonal skills - Excellent verbal and written communication skills
- Strong organizational skills and ability to multitask
- Problem-solving and decision making skills
- Ability to act as gatekeeper and escalate relevant information to executives as needed
- Ability to work effectively with minimal supervision
- Ability to treat confidential information with appropriate discretion
- Exceptional attention to detail
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Proficiency in Microsoft Office, Google Suite, Slack and other office productivity tools, with aptitude to learn new software and systems
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Our organization is organic, transparent, and follows the principles of open source and effective altruism. Small but Mighty Heroes expects all volunteers to adopt a professional attitude and be respectful of their fellow volunteers, which includes politeness, punctuality, giving notice, and communicating openly and transparently their work and progresses.