Administrative Assistant UPM

Key Performance Indicators:

Timely consolidation and reporting of Additive Key Performance Indicators/Metrics. Safety and LifeSmart coordinator. Set-up and manage Additive calendar, meetings, group functions. Order and manage supplies office, kitchen/conference room supplies. Assist Quality, Program Management, Manufacturing, Business Development and Engineering with administrative task. Lead the efforts to coordinate trade shows, set-up travel and coordinate meetings.

Principal Accountabilities:

• Front Desk Reception
• Handles Daily Mail
• Replenish/Order Office, Kitchen, and Conference Room Supplies
• Maintain Main Entrance/Lobby Appearance
• Maintain Bulletin Boards
• Maintain Additive calendar i.e., vacations, travel and other Additive events
• Perform Scanning as needed
• Coordinate Recycle Program
• Assist with Audits
• Set-up and plan for meetings to be held at Additive location
• Safety Coordinator for Additive location
• LiveSmart Coordinator for Additive location
• Maintain Operations Employee Training Completion Records
• Track and report Manufacturing, Quality, Sales, Engineering and Business Development KPI’s
• Assist with tracking equipment PM’ schedules
• Enter Production Activity Sheets Data into master Spreadsheet
• Coordinate and report weekly Dashboard/Scorecard
• Track, Coordinate and Maintain CAPEX rationalization records and follow-up schedules
• Coordinate activity and reporting with Cinta’s, Cleaning Contractors, Miami Tool and other suppliers/vendors.
• Ethics/Compliance: 
  • Maintain a working environment that embodies the UPM and ONI Code of Conduct and Ethics policy.
  • Actively contributes to the achievement of the Company’s goals for safety, security, compliance to company policies and procedures, OSHA Compliance, EPA Compliance, and Housekeeping 5S/Lean Culture.

Position Scope:

• Leadership – None
• Financial/Budgetary – None

Attributes/Skills Required:

• Proficient in the advanced use of Microsoft Office while creating spreadsheets and using pivot tables and Access.
• Strong communication (both oral and written) with the ability to communicate across all levels of the organization.
• Strong interpersonal skills.
• Strong organizational and problem solving skills.
• Ability to perform in an environment fostering teamwork and results.

Experience/Education:

• High School Diploma or GED
• A minimum of 5 years of experience in and Administrative role.
• Preferred – relevant industry experience