Administrative Assistant UPM

Administrative Assistant UPM

Job Category: Administrative Requisition Number: ADMIN011304

Posted: June 22, 2026

Full-Time

On-site

Hamilton, OH 45015, USA

Description

Key Performance Indicators:

Timely consolidation and reporting of Additive Key Performance Indicators/Metrics. Safety and LifeSmart coordinator. Set-up and manage Additive calendar, meetings, group functions. Order and manage supplies office, kitchen/conference room supplies. Assist Quality, Program Management, Manufacturing, Business Development and Engineering with administrative task. Lead the efforts to coordinate trade shows, set-up travel and coordinate meetings.

Principal Accountabilities:

• Front Desk Reception
• Handles Daily Mail
• Replenish/Order Office, Kitchen, and Conference Room Supplies
• Maintain Main Entrance/Lobby Appearance
• Maintain Bulletin Boards
• Maintain Additive calendar i.e., vacations, travel and other Additive events
• Perform Scanning as needed
• Coordinate Recycle Program
• Assist with Audits
• Set-up and plan for meetings to be held at Additive location
• Safety Coordinator for Additive location
• LiveSmart Coordinator for Additive location
• Maintain Operations Employee Training Completion Records
• Track and report Manufacturing, Quality, Sales, Engineering and Business Development KPI's
• Assist with tracking equipment PM' schedules
• Enter Production Activity Sheets Data into master Spreadsheet
• Coordinate and report weekly Dashboard/Scorecard
• Track, Coordinate and Maintain CAPEX rationalization records and follow-up schedules
• Coordinate activity and reporting with Cinta's, Cleaning Contractors, Miami Tool and other suppliers/vendors.

Ethics/Compliance:

• Maintain a working environment that embodies the UPM and ONI Code of Conduct and Ethics policy.
• Actively contributes to the achievement of the Company's goals for safety, security, compliance to company policies and procedures, OSHA Compliance, EPA Compliance, and Housekeeping 5S/Lean Culture.

Position Scope:

• Leadership – None
• Financial/Budgetary – None

Attributes/Skills Required:

• Proficient in the advanced use of Microsoft Office while creating spreadsheets and using pivot tables and Access.
• Strong communication (both oral and written) with the ability to communicate across all levels of the organization.
• Strong interpersonal skills.
• Strong organizational and problem solving skills.
• Ability to perform in an environment fostering teamwork and results.

Experience/Education:

• High School Diploma or GED
• A minimum of 5 years of experience in an Administrative role.
• Preferred – relevant industry experience

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.