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Administrative Assistant - Transportation

Akima

Fort Sill, OK

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JOB DETAILS
SKILLS
Administrative Skills, Adobe Product Family, Background Investigation, Calendar Management, Community Support, Conference Management, Contract Close-Out, Cost Control, Data Entry, Diversity, Driver's License, Federal Contracts, Forecasting, Government, High School Diploma, Legal, Mail Processing, Medical Conditions, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Operations Management, People Management, Plan Meetings, Prepare Correspondence, Purchase Orders, Request for Information (RFI), Requirements Management, Telephone Skills, Test Program, Travel Planning
LOCATION
Fort Sill, OK
POSTED
4 days ago
This full-time position provides principal secretarial support in an office, to subordinate staff or one specific individual. The Secretary maintains a close and highly responsive relationship to the day-to-day activities of the transportation manager and staff, works independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties. Requires knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Computers may exist in the environment, requiring working knowledge of certain office software programs.


Responsibilities


+ Admin Assistant handles differing situations, problems, and deviations in the work of the office according to the supervisor's instructions, priorities, duties, policies, and program goals.

+ Screen telephone calls, visitors, and incoming correspondence; personally respond to requests for information concerning office procedures; determine which requests should be handled by the supervisor, appropriate staff member or other offices, prepare and sign routine non-technical correspondence in own or supervisor's name.

+ Schedule tentative appointments without prior clearance. Plan for conferences and meetings and assemble established background materials as directed.

+ May attend meetings and record and report on the proceedings.

+ Review outgoing materials and correspondence for internal consistency and conformance with procedures; assure that proper clearances have been obtained, when needed.

+ Collect information from the files or staff for routine inquiries on office program(s) or periodic reports and refer non-routine requests to supervisor or staff.

+ Explain to subordinate staff supervisor's requirements concerning office procedures, coordinate personnel and administrative forms for the office and forwards for processing.

+ Proficiency in Microsoft Teams and Office is preferred.

+ Prepare in final format from draft or handwritten materials a variety of documents, using standard software, including letters, memorandums, forms, reports, studies, vacancy announcements, position descriptions, specifications and legal documents.

+ Process outgoing letters and memorandums, ensuring enclosures, attachments, courtesy copies (cc) and blind courtesy copies (bcc) are correctly included.

+ File and/or scan documents, correspondence, and forms. Update and organize existing files. Close out files and contracts for storage.

+ Assist with Non-Personally Identifiable Information (PII) paperwork dealing with Government employee background checks, benefits, Office of Workers’ Compensation, drug testing program, employee physicals, and other as requested.

+ Other duties as assigned.


Qualifications


+ High School graduate or equivalent.

+ Minimum 3 years of work experience using MS Suite (Word, Excel, PowerPoint) preferred.

+ Minimum 3 years of work experience using Adobe Pro Suite preferred.

+ Minimum 3 years of work experience arranging meetings, booking appointments, arranging travel, and preparing correspondence preferred.

+ Data entry experience to include purchase requisitions, purchase orders, and reimbursements.

+ Ability to pass Pre-Employment Drug Test and Background Screening.

+ Ability to receive a favorable TIER-1 investigation result, obtain and maintain a CAC.

+ Applicant must possess a REAL ID-compliant, state-issued driver’s license.


Job ID


2026-24004

Work Type


On-Site

Company Description


Work Where it Matters


Akima Facilities Operations (AFO), an Akima company, is not just another federal facilities contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.


At AFO, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.


For our shareholders, AFO provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.


For our government customers, AFO sustains mission readiness and ensures quality of life by maintaining high value assets and operations at peak performance and successfully manages these operations through accurately forecasting, managing, and aggressively controlling costs.


As an AFO employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or 571-353-7053 (information about job applications status is not available at this contact information).

About the Company

A

Akima