Administrative Assistant, Town Clerk’s office – part-time, 19 hours per week
Position Overview- Performs responsible administrative, clerical, customer service, and operational support functions within the Office of the Town Clerk. The Administrative Assistant provides support to residents, staff, boards and committees, and appointed and elected officials through records administration, election preparation, licensing and permit processing, financial administration, and compliance activities. The position requires exceptional organizational abilities, attention to detail, sound judgment, and the ability to work effectively in a fast-paced public service environment.
Key Responsibilities
•Provide administrative and customer service support by responding to public inquiries, managing correspondence, and maintaining office records.
•Maintain official municipal records and databases in compliance with Massachusetts General Laws and records retention requirements.
•Upload and post agendas, meeting notices, and public hearing information while ensuring Open Meeting Law compliance.
•Process licenses, permits, invoices, and departmental revenues, including financial tracking and reconciliation activities.
•Support election operations, including ballot preparation, supply coordination, and election equipment organization.
•Assist with Town board and committee appointments, application processing, and related administrative support activities.
Minimum Qualifications: Associate degree preferred and a minimum of three (3) years of related administrative, clerical, municipal, or customer service experience; or any equivalent combination of education, training, certification, and experience demonstrating the ability to successfully perform the essential functions of the position.
Compensation & Benefits:
This is a part-time position classified as Grade PT7 ( $24.63- $28.37 ). The Town of Cohasset offers a competitive salary commensurate with experience.
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The Town of Cohasset is committed to full compliance with the Americans with Disabilities Act (ADA) and all applicable federal, state, and local laws governing non-discrimination in employment. The Town provides reasonable accommodation for qualified individuals with disabilities to enable them to perform the essential functions of their positions. Applicants requiring reasonable accommodation in the application or selection process are encouraged to contact the Human Resources Department athr@cohassetma.gov.
The Town of Cohasset is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, gender identity or expression, sexual orientation, marital status, veteran status, or any other characteristic protected by federal, state, or local law.
All offers of employment are conditional upon the satisfactory completion of a Criminal offense record inquiry ( CORI check), pre-employment DOT physical examination, drug test & all other background checks where required.