Administrative Assistant to VP

Provides high-level administrative support to Vice Presidents with minimal supervision, handling tasks such as research, report preparation, correspondence, scheduling, travel arrangements, and meeting coordination.

• Manages calendars, prepares meeting materials, and records minutes.
• Develops systems for invoice tracking, process improvements, and data management.
• Coordinates visits, travel, and reimbursements; handles confidential financial and legal documents.
• Creates reports, presentations, and maintains databases and filing systems.
• Acts as liaison with external agencies, manages contracts, and ensures compliance.
• Demonstrates professionalism, critical thinking, and effective communication; maintains confidentiality.
• Requires 4+ years relevant experience, advanced MS Office skills, and a high school diploma (Bachelor's preferred).
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  Supports organizational efficiency through proactive, detail-oriented administrative functions and effective interpersonal skills.