Administrative Skills, Analysis Skills, Budgeting, Calendar Management, Communication Skills, Conference Management, Event Management, Interpersonal Skills, Mail Processing, Multitasking, Office Equipment, Office Suites, Organizational Skills, Photocopy, Prepare Correspondence, Time Management
Overview: The Administrative Assistant will provide administrative and clerical support for the Principal and others as needed/assigned.
Reports to: Principal
Employee Status: Educational Support Professional - Principal's Administrative Assistant
ESP Bargaining Union
Calendar: Twelve-Month Employee, 7:30am - 4:00pm
Qualifications: Education and experience equivalent to high school graduation
Professional/Personal Characteristics:
- Previous experience in an educational setting preferred
- Excellent organizational skills and time management skills
- Ability to perform multiple tasks concurrently under varying deadlines
- Strong communication and interpersonal skills
- Ability to identify sensitive information and maintain confidentiality
- Proficient with Google G-Suite, office and phone equipment
Job Responsibilities:- Provide administrative and clerical support to the Principal and others as needed/assigned
- Determine matters of top priority and handle accordingly
- Schedule meetings and arrange conference rooms
- Handle information requests
- Greet and receive visitors. Direct the general public to the appropriate staff member.
- Prepare confidential and sensitive documents
- Prepare correspondence and prepare for mailing or mass email
- Coordinate major school events such as graduation, open house, 8th grade orientation, honors night
- Assist in coordinating office/resource area needs
- Assist in building budget creation and analysis
- Assist in building purchases
- Maintain office procedures
- Operate office equipment, e.g. photocopy machine
- Maintain hard copy and electronic filing system
- Perform other tasks and responsibilities as assigned by supervisor(s)
Application Process: Candidates will be selected by Administration based on above criteria
For internal postings see internal communication of posting for application process
Visit our website at www.d128.org for application information
District 128 is an Equal Opportunity EmployerC
Community High School District 128