id='p2323_'>Administrative Assistant to the Director of Student Services JobID: 2323
Position Type:
Secretarial/Clerical
Date Posted:
6/17/2026
Location:
Administration Center
Date Available:
Immediately
Additional Information: Show/Hide
RE-1 Valley School District is seeking a highly organized and professional Administrative Assistant to the Director of Student Services. This position provides direct support to the Director of Student Services while assisting with department operations, compliance documentation, communication, scheduling, and record management.
REPORTS TO: Director of Student Services
SALARY RANGE & CATEGORY: starting $21.85/hour (depending on experience) on Classified Hourly Salary Schedule
FLSA STATUS: Non-Exempt
WORK CALENDAR: 260 Days
FTE: 1.0
Full-time with benefits; 5-day work week (Monday-Friday)
Position Summary:
The Administrative Assistant to the Director of Student Services provides confidential administrative and clerical support to the Director of Student Services and the Special Education Department. This position assists with departmental operations, student records management, scheduling, compliance monitoring, communication with families and staff, data management, and coordination of special education services. The position requires exceptional organizational skills, attention to detail, professionalism, and the ability to maintain strict confidentiality.
Essential Duties and Responsibilities
Executive and Administrative Support
- Provide direct administrative support to the Director of Special Education.
- Manage the Director's calendar, appointments, meetings, and travel arrangements.
- Prepare correspondence, reports, presentations, meeting agendas, and other departmental documents.
- Screen and direct phone calls, emails, and visitors.
- Maintain department files and records in an organized and confidential manner.
- Assist with departmental projects and initiatives as assigned.
Special Education Department Support
- Coordinate and schedule manifestation determination, and other special education meetings.
- Send IEP's for translation and mail the final IEP to families
- Mail IEP documents to families as needed
- Assist with tracking compliance timelines and required documentation.
- Coordinate communication between administrators, teachers, related service providers, parents, and outside agencies.
- Support district special education programs and services.
Student Records and Compliance
- Maintain confidential student records in compliance with FERPA, IDEA, and district policies.
- Process records requests, student transfers, and special education documentation.
- Assist with state and federal reporting requirements.
- Monitor documentation for completeness and compliance.
- Maintain electronic and paper filing systems.
Data Management
- Enter and maintain data in district and state reporting systems.
- Generate reports for the Director of Student Services and district administrators.
- Assist with enrollment, census, and reporting processes.
- Verify the accuracy of student and program data.
Financial and Operational Support
- Assist with purchase orders, invoices, budget tracking, and reimbursement requests.
- Maintain departmental expenditure records.
- Coordinate registrations, travel arrangements, and logistics for professional development activities.
- Assist with inventory management and ordering of supplies.
Communication and Customer Service
- Serve as a primary point of contact for the Special Education Department.
- Communicate professionally and effectively with students, parents, staff, administrators, and community agencies.
- Provide information and assistance regarding department procedures and processes.
- Foster positive relationships with all stakeholders.
Other Duties
- Attend meetings and training sessions as assigned.
- Maintain confidentiality regarding student, staff, and district information.
- Perform other duties as assigned by the Director of Student Services, Superintendent or Assistant Superintendent.
- RE-1 Valley employees shall comply with standard practices and ethical conduct toward information and information technology, students, professional colleagues, school officials, parents, and members of the community. In conscientiously conducting his or her affairs, the employee shall exemplify the highest standards of professional commitment.
Qualifications
Required
- High school diploma or equivalent.
- Minimum of two years of administrative assistant, office management, or clerical experience.
- Proficiency with Microsoft Office, Google Workspace, and standard office technology.
- Strong organizational, communication, and customer service skills.
- Ability to maintain confidentiality and handle sensitive information.
- Ability to manage multiple priorities and meet deadlines.
Preferred
- Associate's degree or higher.
- Experience working in a school district or educational setting.
- Knowledge of special education processes, IDEA, FERPA, and Colorado Department of Education requirements.
- Experience with student information systems and special education software platforms.
Knowledge, Skills, and Abilities
- Knowledge of general office procedures, recordkeeping practices, and confidentiality requirements, including FERPA and IDEA regulations.
- Proficiency in Microsoft Office, Google Workspace, and other district technology systems.
- Strong organizational, communication, customer service, and time-management skills.
- Ability to maintain accurate records, prepare reports, and manage multiple priorities with attention to detail.
- Ability to exercise sound judgment, maintain confidentiality, and work independently with minimal supervision.
- Ability to establish and maintain positive working relationships with students, families, staff, administrators, and community partners.
- Ability to adapt to changing priorities and support a collaborative, team-oriented work environment.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position.
- Primarily performed in an office setting within a school district environment.
- Frequent interaction with students, staff, families, and community members.
- Work may involve interruptions, competing priorities, and multiple deadlines.
- Requires maintaining confidentiality while handling sensitive student and personnel information.
- Occasional travel between district buildings may be required.
- Moderate noise levels typical of a school and office environment.
Evaluation:
Performance of this position will be evaluated in accordance with district policy and administrative procedures.
Application and Selection Procedure:
- Candidates: Apply online at https://www.applitrack.com/re1valley/onlineapp/
- Completed and submitted online application.
- A current cover letter or letter of interest detailing information about the candidate and their interest in the position.
- A current, professional resume.
- Three current professional letters of reference.
If you do not have internet access, a computer is available in the Human Resources Division, Hagen Education Center, 301 Hagen, Sterling, Colorado.
- Applications are reviewed to match candidates with position qualifications, and a limited number of candidates are selected for interviews. For the final selection, employment is contingent upon completing the post-offer screening process, including a background check and possible medical examination.
Benefits & Eligibility:
RE-1 Valley School District is proud to offer eligible employees excellent benefits, which may include:
- Employer-paid health insurance.
- Optional dental and vision insurance.
- Supplemental Life Insurance
- Flexible Spending Plans
- Retirement Savings Plans
Follow helpful link below for more insurance information
Insurance Information - CLICK HERE
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.
Additional Notation:
All staff are to be cognizant of policies regarding confidentiality. All District Board of Education policies may be viewed from the District's website.
RE-1 Valley School District has two high schools, one middle school, one junior high school, three elementary schools, and two preschools and serves approximately 1,910 students in the Sterling and Iliff/Crook areas, employing about 400 staff. RE-1 Valley School District utilizes a 4-day school week schedule (Tuesday-Friday).
RE-1 Valley employs highly qualified, dedicated staff who believe our mission is to prepare all students for productive, successful lives beyond school through a balanced curriculum, activities, community experiences, global awareness, high expectations, and interaction among students, parents, and the community. Visit the District website at www.re1valleyschools.org for more information, including updated job postings and salary schedules.
Caliche Elementary and Caliche Jr/Sr High School, located outside Iliff, CO, are a part of RE-1 Valley School District. The District Administration Center is located in Sterling, CO (Logan County) in the Northeastern corner of Colorado on Interstate 76 alongside the Platte River. Having the largest population, approximately 13,900, in Logan County and much of the surrounding area, Sterling offers shopping, restaurants, numerous parks, a recreation center, access to medical care and is located near North Sterling Reservoir. Sterling is approximately 1 1/2 hours from Denver International Airport and 2 hours from Denver and the Front Range (I-25 corridor).
RE-1 Valley School District is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. RE-1 Valley School District makes hiring decisions based solely on qualifications, merit, and business needs at the time.