Administrative Assistant to the Chief Communications Officer

Support/Hourly - Position - Secretary - District/Department

Job Number 0000764264

Start Date

Open Date 03/13/2026

Closing Date

ROLE AND PURPOSE:

Provide support for the Chief Communications Officer and team, coordinate budget, meetings, vendor agreements, travel plans and other similar day-to-day operations of the marketing and communications office and provide accurate information to the public when responding to inquiries.

QUALIFICATIONS:

Education/Certification:

• High school diploma or equivalent

• Fifteen semester hours of college credit with some business orientation or equivalent business college training; or successful demonstration of competencies in typing, filing procedures, office records, management, computer skills and business writing; or three years of general clerical/administrative assistant experience
• Public school experience preferred

• Proficient in general office skills, typing and data entry
• Proficient in budgeting skills and processes
• Above average writing skills (spelling, punctuation, grammar, proofreading, etc.)
• Extensive telephone and clerical skills
• Excellent communication skills
• Must be able to multi-task
• Demonstrated ability to work with others
• Self-motivated with the ability to work under the pressure of deadlines
• Able to analyze problems and situations quickly, draw logical conclusions, and plan and implement an effective course of action during stressful situations
• Knowledge of district and district policies and procedures preferred
• Bilingual (English/Spanish) with ability to accurately and proficiently translate documents

• Enter budgets for which the Chief Communications Officer is responsible, keep current status of accounts and make necessary data entries for adjustments to budgets
• Ensure all necessary district requirements for vendors are fulfilled and maintained. Assist vendors with quotes, purchase orders and payments
• Assist Marketing & Communications department with preparing/compiling materials for the public, stakeholders, internal staff, events and any other similar requests
• Organize, manage and perform office duties and related activities as required such as preparing agendas, scheduling and meeting notes
• Receive and screen telephone calls for Chief Communications Officer
• Translate publications, crisis communications messages, news releases and more
• Coordinate printing needs with print shop and outside vendors
• Maintain calendars and arrange meetings for Chief Communications Officer
• Make travel arrangements for Chief Communications Officer and team members as needed
• Prepare information, maintain supplies and assist department committees such as Operation Inspiration, pre-K Think Tank, etc.
• Develop and maintain system to ensure team members have needed supplies on-time and within budget
• Maintain timesheet for Chief Communications Officer and absences for team members

• Handle all correspondence and calls in a knowledgeable manner in response to questions posed by members of the community, school staff, realtors, newcomers, internal staff, etc.
• Maintain positive relationships with principals, teachers, co-workers and the public
• Accept, log calls and communicate with Chief Communications Officer during crisis situations
• Provide the public with accurate, timely information about Arlington ISD schools
• Issue Gold Cards to senior citizens who live within the Arlington ISD boundaries and record in database
• Organize and distribute collateral material throughout the administration building, district and community
• Attend and assist with all communications department after-hours events (may include banquets, receptions and board meetings, as assigned)
• Maintain effective/positive relations and communicate a positive image of the district/department to all constituents

• Develop professional skills appropriate to job assignment
• Seek, accept and respond to evaluative feedback from subordinates, peers and superiors

• None

• Performs other duties as may be assigned by Chief Communications Officer of Marketing and Communications

• Tools/Equipment Used: Standard office equipment, including computers and peripherals; standard instructional equipment.
• Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping
• Motion: Moderate walking
• Lifting: Regular light lifting and carrying (less than 15 pounds)
• Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress.