Administrative Assistant to the Assistant Superintendent of Student Services

Administrative Assistant to the Assistant Superintendent of Student Services JobID: 3101

Position Type:

Support Staff/Executive Secretary

Date Posted:

6/2/2026

Location:

District 211 Administration Center

Date Available:

ASAP

Closing Date:

06/16/2026

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Description:

Administrative Assistant to the Assistant Superintendent of Student Services (Exempt Position)

Qualifications:

• Proficient with office technology, including Google Workspace (Docs, Sheets, Forms, Drive), Microsoft Office Suite, and student information systems (SIS)
• Accurate keyboarding, data entry, and reporting skills
• Experience with data management, analysis, and reporting tools
• Strong organizational skills, with the ability to manage multiple projects, priorities, and deadlines
• Demonstrated project planning and management skills
• Effective interpersonal and communication skills, both verbal and written
• Ability to work independently and as part of a team, exercising sound judgment, discretion, and confidentiality
• Commitment to providing high-quality service to students, families, staff, and community members

Responsibilities:

• Provide administrative support to the Director of Student Services and Assistant Directors of Special Education, managing schedules, communications, and daily office operations
• Serve as registrar for alternative schools, handling student enrollment, withdrawals, and record management in compliance with regulations for students not receiving special education services at alternative schools.
• Coordinate home hospital instruction, credit attainment, and AP programming
• Assist with and support state test administration
• Collect, verify, and submit required data to regional, state, and federal agencies
• Support health services by processing invoices, tracking budgets, and managing supply and medication inventory
• Prepare reports, manage data entry, and assist with department projects, events, and professional development
• Manage publications and communications to the school community, ensuring timely and accurate information sharing
• Maintain and file student records
• Act as a liaison between Student Services, schools, families, and community partners
• Perform other duties as assigned by the Director of Student Services
• Provide direct assistance to Assistant Directors of Special Education and leadership, including managing calendars, scheduling IEP and related meetings, and coordinating with internal staff, families, and external professionals.
• Maintain, organize, and process confidential student records in compliance with IDEA, including IEP documentation, evaluations, rosters, and archiving records for graduating/exiting students.
• Upload and manage student information in Student information System, track placement changes, process file transfers, and prepare incoming student files.
• Track legal timelines, ensure documentation meets state/federal requirements, manage background checks for external staff, and process billing for specialized services.
• Serve as a point of contact between special education, general education, families, and outside agencies; translate/arrange translations; distribute required notices.
• Arrange transportation, schedule interdisciplinary meetings, support testing/psychological reviews, and oversee destruction of temporary records per regulations.
• Other duties as assigned by the Assistant Superintendent of Student Services and Assistant Directors of Special Education

Working Conditions:

• Frequent interruptions and shifting priorities.
• Requires sitting for extended periods, with occasional lifting of materials (up to 30 lbs).
• High level of interaction with staff and stakeholders

Application Procedure:

Apply online

Selection Procedure:

Skills test may be administered as part of the candidate selection process.

Salary

Exempt 2 Salary Schedules

Benefits

Benefits for exempt office workers follow the same benefit package as Support Staff Contract Benefits

Candidates may contact:

Candidates may contact Danielle Hauser, Assistant Superintendent of Student Services

at dhauser@d211.org