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Administrative Assistant to President and Director of Technology

Axis Satellite, LLC

Fort Myers, FL

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JOB DETAILS
SKILLS
Accounting, Administrative Skills, Air Intelligence Agency (AIA), Billing, Calendar Management, Change Requests/Orders, Communication Skills, Construction, Construction Projects, Construction Support, Customer Support/Service, Data Entry, Detail Oriented, Diversity, Document Management, Documentation, Establish Priorities, Executive Assistant Skills , Expense Tracking, Interpersonal Skills, Intuit Quickbooks, Logistics, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project Tracking, Project/Program Coordination, Reconciliation, Record Keeping, Regulatory Compliance, Reporting Skills, Schedule Development, Social Media, Social Media Marketing, Systems Administration/Management, Technical Support, Time Management, Travel Planning, Writing Skills
LOCATION
Fort Myers, FL
POSTED
14 days ago
Overview: Axis is seeking a capable Administrative Assistant to support the President and the Director of Technology. The ideal candidate will be a proactive, detail-oriented professional with strong organizational and communication skills, experience with construction-related processes, and proficiency in QuickBooks and AIA billing. This role requires a blend of executive support, project coordination, and general office administration, with the potential to handle social media tasks as needed.
Key Responsibilities:
  • Provide high-level administrative support to the President and the Director of Technology
    Manage calendars, scheduling, travel arrangements, and meeting logistics
    Support construction-related activities, including preparation and processing of AIA billing, change orders, and project documentation
    Assist with permitting processes, coordinating with authorities, clients, and contractors as required
    Maintain accurate financial records in QuickBooks, including invoicing, vendor payments, reconciliations, and expense tracking
    Deliver outstanding customer service to internal and external stakeholders
    Perform general office duties (filing, data entry, correspondence, filing systems, document management)
    Prepare reports, presentations, and materials for meetings
    Coordinate and monitor status of projects, deadlines, and deliverables
    Assist with select social media posting and basic online presence maintenance (optional, based on candidate skill set)
    Support IT and operations as needed, acting as a liaison between departments
Qualifications:
  • 3+ years of administrative support experience, preferably supporting executives
    Experience with construction projects, AIA billing processes, and project documentation
    Proficiency with QuickBooks (invoicing, bills, reconciliations) and basic accounting procedures
    Familiarity with permitting processes and regulatory compliance
    Strong computer skills; proficient in Microsoft Office (Word, Excel, PowerPoint, Teams)
    Excellent written and verbal communication, professional demeanor, and strong interpersonal skills
    Exceptional organizational abilities, time management, and attention to detail
    Ability to work independently, prioritize tasks, and handle confidential information
    Problem-solving mindset with a proactive approach
    Optional but desirable: social media posting/marketing familiarity and comfort with basic graphic/layout tools
Education:
  • Associate degree or higher preferred; relevant experience may be considered in lieu of degree
Work Environment:
  • On-site position in Fort Myers FL with occasional flexibility for hybrid arrangements based on business needs
Compensation and Benefits:
  • Competitive salary commensurate with experience
    Benefits package (health, dental, vision) + retirement plan options
    PTO/vacation and paid holidays
    Opportunities for professional development and growth
Equal Opportunity Employer: Axis is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
 

About the Company

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Axis Satellite, LLC