Design Review & Standards Administrative Assistant
Location: Santa Fe, NM (Onsite)
Employment Type: Full-Time
Compensation: $24$30/hour
About the Opportunity
A well-established luxury residential community in Santa Fe is seeking a Design Review & Standards Administrative Assistant to support architectural review, construction coordination, and community design standards.
This role is ideal for someone who thrives in a highly organized environment, enjoys coordinating moving pieces, and takes pride in keeping projects, communication, and documentation running smoothly. Youll work closely with department leadership while interacting with homeowners, architects, builders, and internal teams throughout the design and construction process.
What Youll Do
Coordinate and support weekly design review and construction progress meetings
Prepare agendas, meeting notes, and follow-up communications
Serve as a point of contact for homeowners, architects, builders, and internal departments
Maintain organized digital and physical project records and files
Track design submissions, approvals, permits, and related documentation
Assist with site visits, inspections, and pre-construction coordination
Support updates to architectural guidelines, standards, and related materials
Process project-related fees and assist with internal coordination as needed
Help digitize and organize historical property and project records
What Theyre Looking For
Prior administrative or project coordination experience required
Experience in construction, architecture, planning, or a related environment strongly preferred
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines in a fast-paced setting
Proficiency in Microsoft Office; Adobe Acrobat experience is a plus
Comfortable reviewing technical documents, plans, and specifications
Valid drivers license and ability to travel locally as needed
Benefits
100% employer-paid medical, dental, and vision insurance
Paid time off
Retirement plan
Stable, full-time onsite position
Collaborative and professional team environment
Our mission is to make superior and lasting placements. We provide our clients with consistent quality service. We offer our candidates the most effective way to reach their career goals. Internally, we maintain an environment where growth and initiative are nurtured and where each of us is committed to excellence.
Marcia Owen Associates is a permanent and temporary placement, full service recruiting firm. We provide services to a broad range of businesses in the Northern New Mexico area. The company was founded in 1989 by Marcia Owen when she moved her staffing services from New York City. Marcia Owen owned and operated the company until her retirement in June of 2006. MOA was acquired by Carlos Duno.
After a successful corporate career, Carlos and his wife, Barbara, decided to make Santa Fe their permanent residence in 1996. Carlos worked as a Consultant and Business Broker from 2004 until June 30, 2006 when he becames President and Owner of MOA. Building on its foundation, MOA acquired GroupPowellone, a local competitor, in March 2008.
Companies of all types and sizes have come to depend on MOA for all their staffing needs. We have earned a solid reputation and formed lasting relationships with our clients.