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Administrative Assistant to Campus President

Southeastern College

Columbia, SC

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JOB DETAILS
SKILLS
Administrative Skills, Analysis Skills, Calendar Management, Communication Skills, Computer Skills, Conference Management, Depth Perception, Executive Assistant Skills , Human Resources, Identify Issues, Meeting Minutes, Microsoft Excel, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Onboarding, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project Tracking, Request for Information (RFI), Research Skills, Set Goals, Telephone Skills, Time Management, Time Management Software, Time Tracking, Travel Planning
LOCATION
Columbia, SC
POSTED
Today
REPORTS TO: Campus President

FLSA STATUS: Hourly Non-Exempt

OVERVIEW: The Administrative Assistant works closely with the Campus President to perform a variety of administrative and clerical duties necessary to run the Campus efficiently.

BUSINESS CONTRIBUTION: The Administrative Assistant performs complex secretarial and administrative duties in support of the Campus President, and assists in the coordination of general office functions. The Administrative Assistant accomplishes this through:
  • Responsible for coordinating and facilitating meetings
  • Oversees the administration of the Campus President's office
  • Monitors progress of internal and Campus-wide projects
  • Screens calls and visitors to the Campus President's office
  • Performs confidential secretarial duties relating to student or personnel documentation
ESSENTIAL FUNCTIONS:

Responsible for coordinating and facilitating meetings
  • Coordinates and attends meetings as appropriate.
  • Arranges meetings, conferences, special events, and luncheons for the Campus President.
  • Prepares necessary material for meetings.
  • Prepares and distributes meeting minutes.
  • Assist with making travel arrangements, when necessary.
  • Manages the Campus President calendar of events.
  • Assists with scheduling and planning.
Oversees the administration of the Campus President's office
  • Responsible for creating memorandums and other forms of communication for staff distribution.
  • Assists with new hire processing and electronic on-boarding.
  • Monitor and tracking employees time in the time-keeping system.
  • Acts as a liaison between Campus and Human Resource Department.
  • Assists with scheduling and planning.
Monitors progress of internal and Campus-wide projects
  • Ensures deadlines are met and enforced.
  • Reviews and tracks completed tasks.
  • Assists with the implementation of projects.
Screens calls and visitors to the Campus President's office
  • Answers all calls forwarded.
  • Greets visitors with a pleasant and professional demeanor.
  • Conducts research and responds to request for information.
  • Routinely responds to complaints and ensure they are addressed by Campus President.
Performs confidential administrative duties
  • Maintains confidential and sensitive information.
  • Provides support as required to problem solve and discuss concerns.
PHYSICAL DEMANDS:

The employee may occasionally lift and/or move up to 25 pounds. The employee may be required to stand or sit for long periods of time. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

Professional office setting; controlled indoor climate; noise level in the work environment is usually moderate.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LOCATION:

This position is an onsite position located at your campus unless otherwise determined by the Chancellor and/or designee. Any changes must be reviewed by the Campus President and all final approvals must come from the Chancellor and/or designee.

Job Specification

Administrative Assistant to Campus President

Knowledge, Skills, and Experience:

The Administrative Assistant role is primarily focused on providing administrative duties to the President. Thus, the Administrative Assistant provides a heavy degree of interaction with staff, faculty and students. The role requires someone that is able to adapt to changes in the work environment and is able to manage competing demands.

Below is an inclusive but not exhaustive list of various knowledge, skills, and other characteristics that are necessary for effective performance in this position.
  • Knowledge:
    • General knowledge on the appropriate format for memorandums, letters, and other types of correspondence.
    • Computer Skills - To perform this job successfully, an individual should have knowledge of Microsoft programs Word, Excel, and PowerPoint.
  • Skills:
    • Written Communication - Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively; able to read and interpret written information.
    • Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
    • Time Management - Organize prospect data, develop and follow an approach, and organize time; notify appropriate person with an alternate plan when needed.
    • Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions, and uses reason even when dealing with emotional topics.
  • Abilities:
    • Confidentiality - Maintains confidentiality at all times.
    • Goal setting - setting reasonable, yet high targets, and creating a plan for attaining those targets.
Education, Experience, and Training:

High School Diploma or equivalent; or more than two years related experience and/or training; or equivalent combination of education and experience.

Location:

This position is an onsite position located at your campus unless otherwise determined by the Chancellor and/or designee. Any changes must be reviewed by the Campus President and all final approvals must come from the Chancellor and/or designee.

Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

BENEFITS
  • 401(k)
  • 401(k) matching
  • Dental Insurance
  • Health Insurance
  • Vision Insurance
  • Paid time off

About the Company

S

Southeastern College