Administrative Assistant (Subject to Board Approval of FY27 Budget)

South Texas College

McAllen, Texas

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JOB DETAILS

SKILLS

Administrative Skills, Budget Management, Budgeting, Communication Skills, Computer Skills, Customer Service Evaluation, Detail Oriented, Documentation, Educational Accreditation, Environmental Research, Equipment Maintenance/Repair, Establish Priorities, Higher Education, Internet Research, Internet Technology, Interpersonal Skills, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Windows Operating System, Microsoft Word, Multitasking, Order Supplies, Presentation/Verbal Skills, Problem Solving Skills, Process Management, Project Tracking, Project/Program Coordination, Purchase Orders, Reconciliation, Research Skills, Team Player, Time Management, Travel Planning, Typing, Willing to Travel, Writing Skills

LOCATION

McAllen, Texas

POSTED

11 days ago

Special Instructions

Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

Social Security Number
Date of Birth
Age
Citizenship Status
Gender
Ethnicity/Race
Marital Status
Applicant Photos

* A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Valley Promise

General Statement of Job

The Administrative Assistant provides administrative support to the Director and staff by performing the following essential duties and other duties as assigned.

Specific Duties and Responsibilities

Essential Functions:

Provides administrative support and assistance to the Director and office staff.
Facilitates communications, plans and follows-up on administrative matters.
Processes administrative and clerical affairs of the Director and office staff.
Assists with compiling, typing and tracking reports, as directed.
Coordinates projects/reports with other departments and divisions.
Manages and/or monitors multiple projects and coordinated tasks, with some weekend and evening work required to meet strict deadlines.
Handles inquiries and exercises sound judgment in referral of inquiries to appropriate staff.
Seeks to solve problems, address concerns, and plans ahead with great attention given to customer service, project quality, and exact detail.
Assists with annual budget development and subsequent preparation, including but not limited to monitoring budget, tracking of requisitions and purchase orders, and processing reconciliations.
Orders and maintains supplies and arranges for equipment maintenance.
Coordinates and processes travel arrangements, authorizations/vouchers, mileage reimbursements, and applicable forms.
Conducts inventory on all department's assets and office supplies, as needed.
Coordinates office schedule
Prepare payroll documentation, as needed.
Provides additional support during graduation and peak weekend hours
Travels throughout the college district, as needed.
Performs other duties as assigned.

Required Education and Experience

To qualify, one of the following must be met:
- Associate's degree
- A minimum of 60 earned college hours
At least two (2) years of work experience in a professional work setting required.

Required Knowledge, Skills and Abilities

Excellent oral, written, presentation, and interpersonal communication skills.
Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
Ability to work independently as well as a team player within department and with others.
Ability to adapt to constant change and periods of fast-paced, high-intensity work situations.
Ability to work evenings and/or weekends as needed; willing to travel throughout the college district using own means of reliable transportation.
Demonstrated commitment to achieving the vision and mission of South Texas College.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees

Administrative Assistant (Subject to Board Approval of FY27 Budget)

South Texas College

McAllen, Texas

About the Company

South Texas College

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