Administrative Assistant

id='p2324_'>Administrative Assistant JobID: 2324

Position Type:

Secretarial/Clerical

Date Posted:

6/22/2026

Location:

Sterling High School

Date Available:

07/06/2026

Additional Information: Show/Hide

At Re-1 Valley School District, we recognize that the front office is often the first impression families, students, and visitors have of our schools. We are seeking a highly professional, service-oriented individual who takes pride in creating a welcoming environment while maintaining accuracy, organization, and efficiency behind the scenes.

The ideal candidate is a relationship builder, problem solver, and trusted professional who thrives in a fast-paced environment. This individual demonstrates exceptional customer service, strong attention to detail, and a commitment to supporting students, families, and staff with professionalism, compassion, and integrity. We seek someone who can balance multiple priorities, maintain confidentiality, communicate effectively, and contribute positively to a collaborative school culture.

In a rural district, every team member plays an important role in student success. We are looking for an individual who embraces that responsibility and is committed to helping our schools operate smoothly while providing outstanding support to our students, staff, and community.

REPORTS TO: Building Principal and Assistant Principal

SALARY RANGE & CATEGORY: starting $19.09/hour (depending on experience) on Classified Hourly Salary Schedule

FLSA STATUS: Non-Exempt

WORK CALENDAR: 203 Days - 11-month calendar

FTE: 1.0

Full-time with benefits; mix of 4-day and 5-day work weeks

Position Summary:

The Administrative Assistant serves as the primary front-office professional and the central point of contact for students, families, staff, and visitors. This position manages daily attendance processes, supports student enrollment and records management, and provides clerical and organizational support to ensure efficient school operations. The Administrative Assistant promotes a welcoming environment while maintaining accuracy, confidentiality, and compliance with district and state requirements.

Essential Duties and Responsibilities

The following statements illustrate the essential functions of the position and are not intended to include all duties performed by the employee. The District reserves the right to modify or assign duties as needed.

Front Office Operations

• Serve as the first point of contact for students, families, staff, and visitors.
• Answer and direct telephone calls, emails, and inquiries in a professional and courteous manner.
• Maintain a welcoming, organized, and efficient front office environment.
• Manage office supplies and coordinate routine office operations.

Attendance and Student Information

• Oversee daily attendance procedures, including data entry, verification, corrections, and reporting.
• Communicate with parents/guardians regarding attendance matters.
• Maintain accurate attendance records and ensure compliance with district and state reporting requirements.
• Assist with attendance audits and related documentation.

Enrollment and Records Management

• Support student enrollment and withdrawal processes.
• Collect, verify, and maintain required student documentation.
• Process records requests, enrollment verifications, transcripts, and cumulative student files.
• Ensure student records are maintained accurately and in compliance with applicable laws and district procedures.

Administrative and Clerical Support

• Assist administrators with correspondence, reports, scheduling, and school communications.
• Coordinate substitute teacher coverage and staff absence tracking.
• Support grading periods, report cards, and progress reporting processes.
• Assist with state and district testing logistics, including student rosters, communications, and materials preparation.
• Support onboarding activities for new staff assigned to the building.
• Perform general clerical duties including filing, copying, scanning, and data entry.

Confidentiality and Compliance

• Maintain strict confidentiality regarding student, staff, and district information.
• Comply with district policies, state and federal regulations, and records retention requirements.
• Demonstrate professionalism and positive customer service in all interactions.

Qualifications

Required

• High school diploma or equivalent.
• Proficiency with Microsoft Office, Google Workspace, and general office technology.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong organizational, communication, and customer service skills.

Preferred

• Experience in a school office or administrative support role.
• Experience with student information systems such as Infinite Campus.
• Knowledge of attendance reporting and student records procedures.
• Bilingual skills are preferred but not required.

Knowledge, Skills, and Abilities

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Attention to detail and accuracy in data entry and recordkeeping.
• Ability to manage competing priorities and deadlines.
• Ability to work independently and as part of a team.
• Strong customer service and interpersonal skills.
• Ability to learn and utilize district software systems effectively.
• Ability to handle confidential information with discretion and professionalism.

Evaluation

Performance of this position will be evaluated annually in accordance with Board of Education policy and district administrative procedures. Evaluation criteria will include job performance, professionalism, accuracy, communication, reliability, and fulfillment of assigned responsibilities.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position.

• Primarily performed in a school office setting.
• Frequent interaction with students, staff, families, and community members.
• Regular interruptions and multiple competing priorities.
• Occasional exposure to noise levels associated with a school environment.
• May require attendance at occasional meetings or events outside the regular workday.

Application and Selection Procedure:

• Candidates: Apply online at https://www.applitrack.com/re1valley/onlineapp/
• Completed and submitted online application.
• A current cover letter or letter of interest detailing information about the candidate and their interest in the position.
• A current, professional resume.
• Three current professional letters of reference.

If you do not have internet access, a computer is available in the Human Resources Division, Hagen Education Center, 301 Hagen, Sterling, Colorado.

• Applications are reviewed to match candidates with position qualifications, and a limited number of candidates are selected for interviews. For the final selection, employment is contingent upon completing the post-offer screening process, including a background check and possible medical examination.

Benefits & Eligibility:

RE-1 Valley School District is proud to offer eligible employees excellent benefits, which may include:

• Employer-paid health insurance.
• Optional dental and vision insurance.
• Supplemental Life Insurance
• Flexible Spending Plans
• Retirement Savings Plans

Follow the helpful link below for more insurance information

Insurance Information - CLICK HERE

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.

Additional Notation:

All staff are to be cognizant of policies regarding confidentiality. All District Board of Education policies may be viewed from the District's website.

RE-1 Valley School District has two high schools, one middle school, one junior high school, three elementary schools, and two preschools and serves approximately 1,910 students in the Sterling and Iliff/Crook areas, employing about 400 staff. RE-1 Valley School District utilizes a 4-day school week schedule (Tuesday-Friday).

RE-1 Valley employs highly qualified, dedicated staff who believe our mission is to prepare all students for productive, successful lives beyond school through a balanced curriculum, activities, community experiences, global awareness, high expectations, and interaction among students, parents, and the community. Visit the District website at www.re1valleyschools.org for more information, including updated job postings and salary schedules.

Caliche Elementary and Caliche Jr/Sr High School, located outside Iliff, CO, are a part of RE-1 Valley School District. The District Administration Center is located in Sterling, CO (Logan County) in the Northeastern corner of Colorado on Interstate 76 alongside the Platte River. Having the largest population, approximately 13,900, in Logan County and much of the surrounding area, Sterling offers shopping, restaurants, numerous parks, a recreation center, access to medical care and is located near North Sterling Reservoir. Sterling is approximately 1 1/2 hours from Denver International Airport and 2 hours from Denver and the Front Range (I-25 corridor).

RE-1 Valley School District is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. RE-1 Valley School District makes hiring decisions based solely on qualifications, merit, and business needs at the time.