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Administrative Assistant

RHA Health Services

Sparta, NJ

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JOB DETAILS
SKILLS
Administrative Skills, American Sign Language, Budgeting, Business Operations, CPR Certification, Chronic Disease, Communication Skills, Computer Skills, Data Collection, Detail Oriented, Developmental Disabilities, Diabetes, Disease Prevention and Control, Documentation, Driver's License, Expense Management, Expense Tracking, Financial Reporting, Healthcare, Hearing Impairment, High School Diploma, Insurance, Interpersonal Skills, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Operational Expenditure (OPEX), Operational Support, Operations Management, Operations Processes, Organizational Skills, Physical Demands, Presentation/Verbal Skills, Process Improvement, Project/Program Coordination, Psychiatry and Mental Health, Reconciliation, Record Keeping, Support Documentation, Systems Administration/Management, Systems Maintenance, Time Management, Writing Skills
LOCATION
Sparta, NJ
POSTED
5 days ago
We are hiring for:
Administrative Assistant
Type:
Regular

If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health Services!

The Administrative Assistant provides operational and systems support to the Regional Business Manager and program leadership to help ensure accurate administrative, financial, and documentation workflows across the business location. This role supports coordination between program operations and the regional business office by utilizing systems such as Workday, Ramp, Therap, and other internal reporting tools.
The Administrative Assistant helps ensure expenses, documentation, and operational records are processed accurately and aligned with the appropriate programs, cost centers, and budgets. This position supports administrative coordination, system-based workflows, and operational projects while relying on direction from the Regional Business Manager.
REPORTS TO:

Regional Business Manager

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities.

DUTIES AND RESPONSIBILITIES

Operational and Systems Support
  • Assist the Regional Business Manager with operational workflows that support accurate financial and program reporting.
  • Utilize internal systems such as Workday, Ramp, Therap, and other reporting tools to support documentation, administrative processes, and operational tracking.
  • Support expense management workflows including receipt tracking, transaction coding assistance, and documentation compliance through systems such as Ramp.
  • Help ensure expenses and operational records are allocated to the correct program, cost center, or budget category to support accurate financial reporting.
Operational Coordination
  • Serve as an administrative liaison between program operations and the regional business office to help ensure operational and financial workflows are completed accurately and on time.
  • Maintain accurate operational and program documentation within company systems and coordinate with program staff to resolve missing or incomplete information.
  • Coordinate with department leaders and staff to gather information needed for administrative and financial processes.
Administrative and Project Support
  • Support the Regional Business Manager with operational projects, reporting needs, and process improvements.
  • Assist with implementing and maintaining system-based workflows that improve administrative efficiency, including the use of automated tools where applicable.
  • Provide administrative coordination to support program operations and regional business office functions.
Additional Responsibilities
  • Provide professional interaction with staff, visitors, and external contacts.
  • Perform other duties as assigned.
MINIMUM QUALIFICATIONS
  • High School Diploma or GED required
  • Proficiency with computers and Microsoft Office applications including Excel and Outlook
  • Ability to learn and effectively use operational systems such as Workday, Ramp, Therap, and internal reporting tools
  • Strong organizational skills and attention to detail
  • Strong verbal, written, and interpersonal communication skills
  • Ability to manage multiple administrative and operational tasks in a fast-paced environment
PHYSICAL DEMANDS AND WORK ENVIRONMENT
  • Must be able to regularly lift and carry up to 15 lbs. and occasionally pull at least 10 lbs.
  • Must be able to squat, kneel, crawl, crouch, climb, and stoop as part of regular job duties.
  • Must be able to use hands and fingers to handle or operate objects, tools, or controls.
  • Required to stand and walk for extended periods.
  • Must be able to demonstrate proficiency in CPR from floor level, which requires working on hands and knees, bending, standing, and lifting.
  • Vision requirements include close, distance, and peripheral vision.
  • Must be able to talk and hear.
  • Exception - Deaf and Hard of Hearing Programs: For these programs only, employees must be fluent in American Sign Language (ASL). The requirement to talk and hear does not apply.
RHA is an Equal Employment Opportunity Employer, prohibits discrimination based on the following protected categories: race, creed, color, national origin, nationality, ancestry, age, sex/gender, marital status, civil status, domestic partnership status, familial status, religion, affectional or sexual orientation, gender identity or expression, atypical hereditary cellular or blood trait, genetic information, liability for service in the Armed Forces of the United States, or disability.

Pre-employment screening:
  • Complete criminal background
  • Name checked in the registries. (OIG exclusions database, Child Abuse Registry, and Offenders Against Individuals with Developmental Disabilities)
  • Drug testing
  • Education verification and other credentialing based on position requirements.
  • Proof of employment history or references (if required)
  • Positions that require driving Proof of driver's license, driver's insurance, and vehicle, IF required for providing transportation for individuals.
We offer the following benefits to employees:
  • Payactiv: early access to the money you've earned from hours you've already worked, before payday!
  • Employee perks and discount program: to help you save money!
  • Paid Time Off (full-time employees only)
  • Health/Insurance (full-time employees only)
  • 401(k) retirement savings program
  • Wellbeing Programs: Physical, Emotional and Financial
  • Chronic Disease management programs for hypertension and diabetes (for qualifying employees)
  • Training: Free CPR, first aid, and job-specific training opportunities

*contract/contingent workers and interns do not qualify for any of the above benefits

EEO Statement RHA is an equal opportunity employer. In addition, we provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations, and ordinances. If you are an individual with a disability and need a reasonable accommodation to participate in the application process, please contact our solutions center.

About RHA:

At RHA Health Services, we help individuals with intellectual and developmental disabilities, mental health and/or substance use needs live their best lives. Our mission is to provide a safe and healthy environment while creating opportunities for personal outcomes.

For over 30 years, the people we serve and support have remained at the very center of everything we do. RHA currently provides services in North Carolina, Georgia, Pennsylvania, Tennessee, and New Jersey.

If you are ready to make a difference in the lives of people we serve and support apply to join the team today.

About the Company

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RHA Health Services