Sign upLog in
JobsJobs in CaliforniaJobs in South San Francisco, CABusiness JobsOffice Jobs

Administrative Assistant

The Staff Pad

South San Francisco, CA

Apply
JOB DETAILS
SKILLS
Administrative Skills, Communication Skills, Customer Satisfaction, Customer Support/Service, Data Entry, Detail Oriented, File Maintenance, Fine Art, High School Diploma, Inventory Management, Leadership, Logistics, Mail Processing, Microsoft Office, Multitasking, Operations, Order Processing, Order Supplies, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Purchase Orders, Team Player, Time Management, Writing Skills
LOCATION
South San Francisco, CA
POSTED
3 days ago
Job Description
? San Francisco, CA

? Full-Time

The Staff Pad has partnered with Cadogan Tateto hire an organized, detail-oriented Administrative Assistant for their San Francisco office. This is an exciting opportunity to join a world-class company specializing in fine art, luxury logistics, and high-value collections management.

In this role, you'll provide essential administrative and client support to both the Client Services and Administration teams while helping ensure seamless daily operations in a fast-paced, collaborative environment.

Key Responsibilities
  • Provide front office support including greeting visitors, directing calls, sorting mail, ordering supplies, and handling day-to-day administrative tasks
  • Support the Client Services team with client file setup, purchase orders, MoveWare data entry, bill of lading preparation, and invoice generation
  • Assist leadership team members including Supervisors, the General Manager, and Director as needed
  • Deliver exceptional customer service and maintain professional communication at all times
  • Maintain organized files and records in accordance with company procedures and protocols
  • Utilize available resources to ensure high levels of client satisfaction
  • Maintain strong attention to detail and accuracy across all assignments and projects
Qualifications
  • High school diploma or GED required
  • Minimum 1 year of experience in inventory management and/or data entry
  • Strong problem-solving skills with the ability to resolve client concerns professionally
  • Highly organized with the ability to manage multiple tasks and priorities simultaneously
  • Comfortable working in a fast-paced, multifaceted environment
  • Excellent verbal and written communication skills
  • Strong multitasking and time management abilities
  • Proficient in Microsoft Office and comfortable learning internal systems such as MoveWare and iLive (training provided)
  • Professional phone etiquette and polished email communication skills
  • Team-oriented mindset with the ability to collaborate across departments
  • Comfortable working in a results-driven environment
Benefits
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Life insurance
  • Competitive PTO package
  • 401(k) with company matching
  • Flexible spending account (FSA)
  • Employee discount program
  • Free gym membership

About the Company

T

The Staff Pad

Similar Job Searches

Business Office Manager Jobs in South San Francisco, CAExecutive Support Jobs in South San Francisco, CAInformation Specialist Jobs in South San Francisco, CAOffice Manager Jobs in South San Francisco, CA