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Administrative Assistant

FlightSafety International Inc

Seattle, WA

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JOB DETAILS
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Business Operations, Business Processes, Business Solutions, Calendar Management, Coaching, Communication Skills, Compensation and Benefits, Contract Management, Cross-Functional, Detail Oriented, Establish Priorities, Executive Assistant Skills , Health Plan, Leadership, Legal, Logistics, Multitasking, Online Courses, Online Training, Organizational Skills, Plan Meetings, Remote Access, Sales, Set Goals, Slack, Software as a Service (SaaS), Team Building, Team Lead/Manager, Willing to Travel, Work From Home
LOCATION
Seattle, WA
POSTED
30+ days ago
Company Overview

Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people's lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign's Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).

What you'll do

As an Administrative Assistant, you are an organized, dependable, flexible, and proactive professional responsible for supporting multiple VPs in the Product organization. You will handle a wide range of internal, day-to-day administrative responsibilities, requiring strong coordination, prioritization, and communication skills. Using your multitasking capabilities, you will effectively help to manage the executives' time and schedules to ensure smooth day-to-day business operations for the broader team.

This position is an individual contributor role reporting to the VP, Product Management.

Responsibility

Perform day-to-day administrative tasks for multiple VPs in the Product organization, including calendar management, preparing meeting materials, and arranging domestic and international travel

Coordinate logistics and food orders for internal and external meetings, assisting with agendas and follow-up items

Assist with submitting and tracking business and travel expenses

Build cross-functional relationships to execute tasks efficiently and support the department's goals

Act as back-up to other Administrative and Executive Assistants in the organization as needed

Perform other administrative-related functions as assigned

Job Designation

Hybrid: Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)

Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.

What you bring

Basic

Bachelor's degree or equivalent experience

2+ years of administrative assistant experience supporting leadership or multiple team members

Experience with standard business software (Google Workspace, Zoom, Slack, etc.)

Preferred

Strong organizational skills and attention to detail

Excellent communication skills

Experience assisting multiple leaders in a SaaS company

Ability to manage priorities with different working styles

Enthusiasm, adaptability, and ability to navigate ambiguity

Wage Transparency

Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.

Based on applicable legislation, the below details pay ranges in the following locations:

California: $40.14/hour - $58.13/hour

Washington, Maryland, New Jersey and New York (including NYC metro area): $38.03/hour - $52.19/hour

This role is also eligible for the following:

Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.

Global benefits provide options for the following:

Paid Time Off: earned time off, as well as paid company holidays based on region
Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
Retirement Plans: select retirement and pension programs with potential for employer contributions
Learning and Development: options for coaching, online courses and education reimbursements
Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events

Work Authorization Notice: Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.

Life at Docusign

Working here

Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what's right, every day. At Docusign, everything is equal.

We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you'll be loved by us, our customers, and the world in which we live.

Accommodation

Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.

If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.

Applicant and Candidate Privacy Notice

States Not Eligible for Employment

This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.

Equal Opportunity Employer

It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.

EEO Know Your Rights poster

#LI-Hybrid

DocuSign is an Equal Opportunity Employer. Individuals seeking employment at DocuSign are considered without regards to race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status, or any other legally protected category.

About the Company

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FlightSafety International Inc