Administrative Assistant Scheduler- PT

JOB TITLE: Administrative Assistant, Non-exempt

JOB SUMMARY/RESPONSIBILITIES:

The Administrative Assistant is a detailed professional responsible for aiding in the efficient day-to-day operations of the Clinical team for Dr, Edwards and providing full administrative support to the team Surgery Scheduler.

Primary Responsibilities:

• Schedules ESI procedures at the Surgery Center or MOSH.
• Informs patients of instructions, such as fasting guidelines, medication restrictions (e.g., pausing blood thinners), and required transportation arrangements.
• Ensures all scheduling details are filled out on the surgery orders and are sent/received by the facilities.
• Updates the surgical packet for the next day for the provider with add-ons (to include last office note, testing and previous op notes).
• Email patient quotes for self-pay procedures.

EDUCATION/QUALIFICATION REQUIREMENTS:

• High School Diploma or GED
• Able to be organized and prioritize work efficiently. High ability to multi-task
• Present a professional demeanor
• Excellent communication skills, both written and verbal
• Knowledge and understanding of Microsoft Windows, Excel and Word
• Know the definitions of fundamental computer terms related to applications software and desktop PCs
• Know how to manage electronic files
• Know how to print electronic documents and reports

PHYSICAL/MENTAL DEMANDS:

• Able to read, write and communicate in English
• Have cognitive skills for math, decision making and excellent communication skills
• Work in a temperature-controlled environment
• Potential for contact with chemicals, blood borne pathogens, and exposure to infectious disease.
• Able to lift 25 pounds using proper lifting techniques several times during shift

Job Type: PT, 20 hours a week

Work Location: In person, Franklin WI

Schedule:

• Day shift
• Monday to Friday