Administrative Skills, Animation, Billing, Business Administration, Business Development, Business Services, Calendar Management, Card Processing, Catering Services, Check Processing, Communication Skills, Customer Relationship Management (CRM), Data Collection, Data Management, Detail Oriented, Documentation, File Audits, File Maintenance, Financial Reporting, Funding, Grant Administration/Management, Higher Education, Logistics, Mail Processing, Microsoft Excel, Microsoft Outlook, Microsoft Product Family, Microsoft Word, Multitasking, Newsletter, Organizational Skills, Payroll Software/Services, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Project/Program Coordination, Purchasing/Procurement, Record Keeping, Regulations, Reimbursement, Small Business, Status Reports, Team Player, Telephone Skills, Time Management, Training/Teaching, Writing Skills
Position Details
Position Information
Position Title Administrative Assistant, SBDC and KSOM Dean's Office Non-Discrimination Statement
The University is committed to providing an educational, residential, and working environment that is free from harassment and discrimination. Members of the University community, applicants for employment or admissions, guests and visitors have the right to be free from harassment or discrimination based on race, color, creed, religion, ancestry, gender, sex, pregnancy and related conditions, sexual orientation, gender identity or expression, age, disability, genetic information, national origin, ethnicity, family responsibilities, marital status, veteran or military status, citizenship status, or any other status protected by applicable law.
Sexual harassment, including sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972. The University does not discriminate on the basis of sex in its educational, extracurricular, athletic, or other programs or in the context of employment.
The University will promptly address reports of discrimination under the University Non-Discrimination and Anti-Harassment Policy (NDAH Policy) or the Sexual Harassment and Sexual Misconduct Policy (SHSM Policy). Anyone who has questions about the above referenced policies, or wishes to report a possible violation of one of the policies should contact:
Elizabeth M. Garcia
Title IX Coordinator
Office of Institutional Compliance & Title IX
Institute of Molecular Biology & Medicine, Suite 315
elizabeth.garcia2@scranton.edu
(570) 941-6645
https://www.scranton.edu/compliance-titleix/
The University of Scranton is an Equal Opportunity Employer/Educator.
University Mission
The University of Scranton is a Catholic and Jesuit university animated by the spiritual vision of Saint Ignatius Loyola, a tradition of excellence, and a commitment to the common good. The University is a community dedicated to the formation of students, and to the freedom of inquiry and personal development fundamental to the growth in wisdom and integrity of all who share its life.
Department Dean, The Kania School - Admin Job Purpose
The Administrative Assistant provides administrative support for staff of the Kania School of Management (KSOM) Dean's Office and the Small Business Development Center (SBDC).
Essential Duties
- Provides front-office reception and general administrative support to KSOM and SBDC, including answering phones, responding to inquiries, greeting visitors, sorting and distributing mail, and directing requests as appropriate
- Provides administrative support to members of the Dean's Office and SBDC (including Business Assistance Service Centers), including scheduling meetings, managing multiple calendars, preparing correspondence, maintaining records and files, and supporting accreditation reporting, including AACSB data collection and compilation
- Provides administrative support to the MBA Program Director and Online Program Coordinator
- Monitors and communicates academic and program-related information, including identification and notification of low-enrolled courses as directed
- Assists with the planning and coordination of meetings, events, workshops, ceremonies, and other special programs, including scheduling, logistics, work orders, catering requests, and related arrangements
- Assists with the development and distribution of KSOM newsletters and related communications
- Maintains fiscal records, supporting documentation, and audit-ready files for multiple SBDC program funds, ensuring accuracy and completeness
- Prepares periodic account status reports using Banner and Excel in accordance with funding and PA SBDC guidelines and regulations
- Processes vendor and contractor invoices, reconciles CRM reports, and resolves discrepancies as needed
- Processes P-card transactions, deposits, check requests, and travel expense reimbursements, including receipt tracking and documentation.
Additional Skills Required
- Proficiency in Microsoft Excel, including downloading, importing, organizing, and managing data for reporting, grants management, and invoicing purposes
- Proficiency with Microsoft 365 applications (Word, Outlook, Teams) and Zoom
- Strong attention to detail and excellent organizational skills
- Excellent verbal and written communication skills
- Ability to manage multiple priorities, meet deadlines, and work independently in a team environment
- Ability to learn and adapt to new software applications (e.g., Constant Contact or other e-newsletter platforms)
- The ability to uphold human dignity and respect by recognizing each person's worth, valuing diverse perspectives, and treating others with kindness, fairness, and empathy
- Must be able to respect, support and contribute to the University's Catholic and Jesuit mission
Minimum Education Requirements
- High school diploma or equivalent is required
Preferred Education
- Associate Degree in Business or related field is preferred
Minimum Job Experience Requirements
- Minimum of three (3) years' experience in administrative support, office coordination, or related clerical/operational roles
Preferred Qualifications
- Experience with higher education administrative systems and processes, including purchasing, scheduling, financial documentation, reporting workflows, and enterprise systems (e.g., Banner, payroll systems, or similar platforms) preferred
- Experience with grant-funded programs, financial reporting, or data tracking preferred
Years of Experience 3 University Classification Clerical FLSA Classification Non-Exempt Schedule/Work Hours Monday through Friday, 8:30 a.m. to 4:30 p.m. Additional hours as required. Full Time/Part Time Full-Time Annual Schedule 12
Posting Details
Posting Details
Special Instructions to Applicants Posting Number S1036P Open Date 07/01/2026 Close Date 07/15/2026 Open Until Filled No
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Do you have a high school diploma or equivalent?
Yes
No
- Do you have a minimum of three (3) years' experience in administrative support, office coordination, or related clerical/operational roles?
Yes
No
Applicant Documents
Required Documents
Optional Documents