Responsible for providing administrative support within Business Operations for multiple Gas and Electric Distribution Field Leaders at various locations. The Administrative Assistant may be working in these areas: Gas and Electric Distribution support, Field Manager support or special projects. Duties include, but are not limited to:
• Representing the department by welcoming visitors and reviewing correspondence, arranging corporate and department functions and special events, and answering questions and meeting requests
• Completing a variety of administrative support tasks, including answering phones, filing, typing, creating / modifying complex documents (Microsoft Word and PDF) preparing presentations (Microsoft PowerPoint), creating and modifying spreadsheets (Microsoft Excel), making copies, arranging meetings, organizing and maintaining a busy calendar (Microsoft Outlook), etc.
• Arranging corporate travel and meetings by developing itineraries and agendas, scheduling flights or booking other transportation, arranging lodging and meeting accommodations
• Preparing reports and financial data
• Completing projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans
• Improves quality results by studying, evaluating, and re-designing processes, implementing changes as needed
Must be able to interface and work with teams with diverse disciplines, understand their administrative needs and requirements.
Must be willing and able to rely on Policies, Procedures, Job Aids and pre-established guidelines to perform the functions of the position.
The successful candidate will possess good computer skills, including the aptitude and ability to learn and use one or more versions of specialized software.
We are willing to train the skilled candidate on the job.
Skills:
Skills Required:
Microsoft Word
Excel
Access
Outlook email system
Detail oriented
Highly motivated
Well-organized
Team oriented
Attitude and aptitude to learn new skills and perform new responsibilities
Skills Preferred:
SAP Front/Back Office
Plotter operation
Scanner operation
Education:
Experience Required: 0 to 1 year's work experience, this is an entry level position.
Experience Preferred:
-Some work experience in an administrative or clerical role
-Experience with SAP would be an asset
-Strong customer service background
Education Required: High School degree or equivalent
Education Preferred: Some college
Other Information:
- May require lifting and/or carrying heavy loads (Approx. 5-35lbs)
- May require travel
- May require overtime
SH Global Solutions is a certified Service Disabled Veteran Owned Small Business (SDVOSB) headquartered in Maryland. Established in 2016 to modernize commercial and government technology to mitigate cybersecurity threats and to secure data centers from increasingly more frequent cyber attacks, we specialize in providing Information Technology (IT) solutions and services to government and commercial organizations. Our core areas of core expertise are focused in:
● Datacenter consolidation/optimization - this includes designing, procuring, and installing turnkey secure, modern infrastructure solutions including scalable and modular systems
● Professional program and project management services for large and complex projects
● In-building wireless solutions to enable 5G technology and connect to the growing Internet of Things (IoT)
Our team is comprised of highly skilled and dedicated professionals, uniquely qualified in cutting-edge technology, and engineering, and in the rapid deployment and implementation of new technologies. Our CEO is a retired United States Air Force Colonel and entrepreneur with over 25 years supporting the DOD, US Government agencies, and NATO worldwide.