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Administrative Assistant

Your Lifee

Ruther Glen, VA

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JOB DETAILS
SKILLS
Administrative Skills, Database Management Software/Systems (DBMS), Equipment Maintenance/Repair, Fax Machines, Mail Processing, Office Equipment, Reporting Skills, Spreadsheets, Telephone Skills, Voice Mail, Word Processing
LOCATION
Ruther Glen, VA
POSTED
7 days ago
Job Purpose

Administrative Assistants ensure the efficient day-to-day operation of the office, and support the work of management and other staff.

Primary Duties and Responsibilities

Administrative Assistants perform a wide range of duties including some or all of the following:
  • Answer general phone inquiries using a professional and courteous manner
  • Direct phone inquiries to the appropriate staff members
  • Reply to general information requests with the accurate information
  • Greet clients/suppliers/visitors to the organization in a professional and friendly manner
  • Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
  • Sort incoming mail, faxes, and courier deliveries for distribution
  • Prepare and send outgoing faxes, mail, and courier parcels
  • Forward voice mail from the general mailbox to the appropriate staff member
  • Purchase, receive and store the office supplies ensuring that basic supplies are always available
  • Code and file material according to the established procedures
  • Update and ensure the accuracy of the organization's databases
  • Back-up electronic files using proper procedures
  • Provide secretarial and administrative support to management and other staff
  • Make travel, meeting and other arrangements for staff
  • Coordinate the maintenance of office equipment
Qualifications

Education -- High School Diploma

Proficiency in the use of computer programs for:
  • Word processing
  • Databases
  • Spreadsheets
  • E-mail
  • Internet

About the Company

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Your Lifee