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Administrative Assistant

Agility Billing Services

Ronkonkoma, NY

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Administrative Skills, Billing, Calendar Management, Communication Skills, Conferences, Credit Cards, Customer Support/Service, Detail Oriented, Electronic Data Interchange (EDI), Executive Assistant Skills , Healthcare Providers, Insurance Claims, Inventory Management, Logistics, Mail Processing, Medical Billing, Microsoft Office, Multitasking, Operations Management, Organizational Skills, Presentation/Verbal Skills, Standard Operating Procedures (SOP), Standards Development, Time Management, Webinar, Writing Skills
LOCATION
Ronkonkoma, NY
POSTED
30+ days ago
Job Title: Administrative Assistant to Director of Operations
Location: Ronkonkoma, NY – Hybrid: 1–2 days/week in office
Job Type: Full-Time

Company Overview:
We are a growing medical billing company committed to providing accurate, timely, and efficient services to healthcare providers. Our mission is to support our clients in delivering high-quality care while we manage the administrative and billing processes. We are seeking a dependable and organized Administrative Assistant to support our Director of Operations and help maintain smooth day-to-day operations.

Position Summary:
The Administrative Assistant will play a key role in supporting the Director of Operations with a variety of administrative tasks. This position is ideal for someone who thrives in a fast-paced environment, is highly organized, and is comfortable managing a wide range of responsibilities—from calendar coordination to assisting in the creation of Standard Operating Procedures (SOPs).

Key Responsibilities:
  • Manage and coordinate the Director of Operations’ calendar, appointments, and meetings
  • Organize and monitor email communications, flagging priority items and assisting with follow-ups
  • Prepare and mail insurance claims
  • Generate and send invoices to clients
  • Assist with planning and logistics for conferences, webinars, and internal events
  • Help write and maintain Standard Operating Procedures (SOPs) for administrative processes
  • Support transitions involving clearinghouses and EDI enrollments (experience preferred but not required)
  • Track and organize company documents, contracts, and credit card statements
  • Manage office supply inventory and place orders as needed
  • Provide general administrative support to help ensure company operations run efficiently
Qualifications:
  • 2+ years of experience in an administrative support role
  • Excellent organizational and time management skills
  • Strong written and verbal communication abilities
  • Proficiency with Microsoft Office Suite or Google Workspace
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Detail-oriented, proactive, and able to multitask effectively
  • Experience with clearinghouses and EDI enrollment is a plus, but not required
Benefits:
  • Competitive salary
  • 15 days Paid Time Off (PTO)
  • 401(k) retirement plan
  • Medical, dental, and vision insurance
  • Flexible hybrid work setting (1–2 days/week in office)

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About the Company

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Agility Billing Services