Administrative Assistant

Administrative Assistant 
Full-Time | Monday–Friday, 8:00 AM–5:00 PM 

We are looking for a proactive and detail-oriented Administrative Assistant to keep our office running smoothly. This role provides essential support for daily operations, helps maintain organized systems, and assists with a variety of tasks across the organization. The ideal candidate is reliable, resourceful, and comfortable handling multiple responsibilities with professionalism.

Key Responsibilities:

• Manage and maintain digital filing systems for easy retrieval of documents.

• Perform data entry and update databases, CRM systems, and spreadsheets.

• Handle printing, scanning, and capturing online content as needed.

• Provide courteous support for miscellaneous office requests and cover the front desk.

• Assist with meeting planning, including lunch arrangements and hotel reservations.

• Organize marketing collateral and ensure materials are current and properly archived.

• Research product information online or in databases and input accurate data into spreadsheets.

Required Skills & Qualifications:

• Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).

• Strong organizational skills with attention to detail.

• Excellent verbal and written communication skills.

• Ability to multitask, prioritize effectively, and meet deadlines.

• Self-motivated with initiative and a willingness to learn new tools and processes.

• Dependable, professional, and adaptable in a fast-paced environment.

What Success Looks Like in This Role:

• Office systems and files are organized, up to date, and easily accessible.

• Tasks are completed accurately and on time, supporting team efficiency.

• Communication is clear, proactive, and responsive to both colleagues and external contacts.

• The administrative function contributes positively to overall office productivity and team morale.