Administrative Assistant / Receptionist

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Administrative Assistant / Receptionist

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n 4/27/2026n

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n Jacksonvillen

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n Jacksonvillen

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n FLn

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n United States of American

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n Onsiten

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n Administrative and Supportn

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n Full-timen

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Description

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JOB SUMMARY:xc2xa0The Administrative Assistant/Receptionist is responsible for the duties of the front desk and provides additional administrative support to faculty and staff.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES:

• Promotes and preserves the mission of LECOM;
• Answers incoming calls.xc2xa0 Routes calls promptly and correctly to the proper staff member or to voicemail; correctly and politely takes messages when necessary.
• Greets visitors in a friendly, welcoming and professional manner, records them in visitorxe2x80x99s log, and directs them to their proper destination.
• Assists as necessary with special events (i.e. registration, white coat ceremony, interviews, etc.)
• Coordinates ordering, receiving, stocking and distribution of office supplies.
• Manages outgoing mail and receives incoming mail/packages, sorts and distributes as appropriate.xc2xa0 Coordinates pick-up and delivery of express mail services.
• Assists with other clerical duties such as filing/copying/scanning/faxing as needed.
• Provides primary administrative support to Course Directors of OPP and H&P.xc2xa0 This support may include preparing schedules, word processing, proofreading, copying, etc.
• Processes check requests for guest speakers.
• Responsible for notifying appropriate faculty and staff of student call-offs and/or scheduled absences.
• Proctors exams as needed.
• Communicates promptly and efficiently with students, faculty and staff when required to do so.
• Acts as departmental representative with faculty, staff, students, and visitors in a professional, friendly manner.
• Maintains FERPA / confidentiality concerning student information/grades and their security in accordance with applicable law and Institutional Policy and Procedure.
• Maintains professional appearance and pleasant demeanor at all times.
• Participates in designated Institutional activities.
• Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction;
• Participate in scholarly activity so to enrich and broaden the student learning experience;
• Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and
• Other duties as needed /assigned by the Vice President and/or his/her designee to maintain efficient and effective daily operations.

EEO/AA/M/F/Vets/Disabled

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Minimum Requirements

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KNOWLEDGE, SKILLS, AND ABILITIES: Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Strong computer literacy with MS Office Suite (Word, PowerPoint, Excelxe2x80xa6etc.) and accurate data entry skills;
• Excellent organizational skills;
• Maintaining an established work schedule;
• Ability to be self-reliant and follow instructions;
• Possess a typing speed of at least 65 wpm with a high degree of accuracy;
• Ability to create, take dictation, or transcribe documents;
• Assistant must have sound decision making capabilities and the ability to work independently and as directed by the Vice President;
• Expertise in typing/composing, editing and submitting surveys, reports, letters, memos, etc., via regular mail, certified mail, e-mail, Federal Express, or fax.
• Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality;
• Possess excellent grammar, writing and proofreading skills;
• Experience in using various office equipment, i.e. copier, fax, scanner, etc.;
• Ability to work in a fast paced environment that requires multitasking;
• Effectively using interpersonal and communications skills including tact and diplomacy;
• Effectively using organizational and planning skills, including, but not limited to, attention to detail and follow-through;
• Assessing and prioritizing multiple tasks, projects, and demands;
• Maintaining confidentiality of work related information and materials;
• Establishing and maintaining effective working relationships;
• The ability to accept work requests xc2xa0from other managers and supervisors in a respectful and cooperative manner and to independently answer such requests;
• The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations;
• The abilityxc2xa0 to devote full attention and energy to the important work of LECOM in a timely fashion; and
• Be able to be flexible to accept other duties needed/assigned for the Institutionxe2x80x99s needs.

MINIMUM QUALIFICATIONS:xc2xa0Education and experience equivalent to:xc2xa0xc2xa0a high school diploma, GED or equivalent is required.xc2xa0 An Associate or Bachelorxe2x80x99s Degree is preferred.xc2xa0xc2xa0 A minimum of two (2) to three (3) yearsxe2x80x99 work experience in a business, industry or higher education environment is preferred.

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ntttttttThe Lake Erie College of Osteopathic Medicine offers challenging, enjoyable, and rewarding positions as faculty and staff at our campuses in Erie and Greensburg, Pennsylvania; Elmira, New York; and Bradenton, Florida.

rnEach employee contributes directly to LECOMxe2x80x99s growth and success and takes pride in being a member of the LECOM family. Employees embrace the osteopathic principles of compassionate and caring primary health care and serve as professional role models for LECOM students.

rnWe are very excited to welcome you to our vibrant and engaging work culture, where you can grow, develop, and share your talents. We look forward to your personal contribution to LECOMxe2x80x99s mission of excellence in education, research, clinical care, and community service. You will find that we provide a highly productive and energetic workplace, with unlimited opportunities for personal satisfaction and career advancement. We are confident that you will agree that LECOM is a great place to work!

rnLECOM offers competitive wages and benefits. EEO/AA/M/F/Vets/Disabledntttttt

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